Data Specialist 2026-2027

Maritime Academy of Toledo • Toledo, OH

2d

About The Position

The Data Specialist at The Maritime Academy of Toledo is responsible for the management, accuracy, analysis, and reporting of all school data, including EMIS, academic performance, attendance, special education, assessment, and state and federal accountability data. This role ensures that all data is accurate, compliant, audit-ready, and submitted on time in accordance with Ohio Department of Education and Workforce (ODEW) requirements. Serving as the school’s primary data compliance lead, the Data Specialist collaborates with instructional and administrative teams, supports state audits and reviews, and ensures data is used effectively to inform decision-making and school improvement efforts.

Requirements

• Bachelor’s degree in Education, Data Management, Information Systems, Statistics, or a related field, or equivalent experience with a strong focus on data compliance.
• Demonstrated experience with student information systems (SIS), data reporting platforms, and data validation processes.
• Working knowledge of Ohio EMIS reporting requirements, submission procedures, and deadlines.
• Proficiency in Microsoft Office, particularly Excel.
• Strong analytical, organizational, and problem-solving skills.
• Ability to communicate complex data requirements clearly to instructional and administrative staff.
• Successful completion of Ohio BCI and FBI background checks.

Nice To Haves

• Prior experience as an EMIS Coordinator, Data Specialist, or Data Manager in a K–12 setting.
• Experience with data visualization tools (e.g., Power BI, Tableau) or database tools (e.g., SQL).
• Familiarity with state assessments, accountability reporting, and special education data.
• Training or certification in data management, analytics, or educational reporting.
• Experience supporting state audits and report card/data release processes.

Responsibilities

• Coordinate, validate, and submit all EMIS and state/federal data reports in compliance with ODEW timelines and requirements.
• Ensure accuracy, consistency, and alignment of data across all school systems, resolving errors and discrepancies prior to submission.
• Serve as the primary data lead for state, federal, and sponsor audits, including EMIS audits, accountability reviews, and program monitoring.
• Compile, organize, and submit audit-ready documentation, respond to data requests, and support corrective action processes as needed.
• Monitor changes to data reporting laws, rules, and guidance; communicate requirements and deadlines clearly to staff.
• Support and train departments in understanding, collecting, and submitting required data, including compliance-related data for programs such as Food and Nutrition (e.g., NSLP Administrative Reviews and ODEW Procurement Reviews).
• Analyze academic, attendance, assessment, and program data to support instructional planning, leadership decisions, and reporting.
• Maintain secure, confidential data systems in compliance with FERPA and Ohio privacy laws.
• Establish and maintain data governance practices, documentation logs, and quality-control procedures to ensure ongoing compliance.
• Other duties as assigned by district or school administration

What This Job Offers

• Career Level: Mid Level