Data Entry Production Coordinator

Reformation • New York, NY

9d • $20 - $28 • Onsite

About The Position

Being naked is the #1 most sustainable option. We're #2.
Since 2009, we've been on a mission to bring sustainable fashion to everyone. Named one of Fast Company’s Brands That Matter and winning a Best Carbon Footprint award, we have big goals like being Climate Positive by 2025, Circular by 2030, and pushing the whole industry forward along the way. Our work has gotten love in Drapers and Sourcing Journal, and TIME wrote about how great our CEO, Hali Borenstein, is. Basically, we're saving the Earth and looking damn good doing it.
We're a global brand with 50+ stores (and counting) around the world, and our own sustainable factory in LA. We innovate across categories like accessories, swimwear, and sleepwear, and we reach millions of people with campaigns like this, this and this.
None of this work is possible without the incredible people behind it. We're a mission-based company that invests in an inclusive culture, so we can innovate together and ensure everyone has the space to grow, thrive, and belong.
And starting right now, we want to do all that with you.
Work Location/ Schedule: NYC HQ, 4 days in office.
The Role:
Purchase Order (PO) Management & Lifecycle
Generate and Maintain Finished Goods POs: Accurately input and manage all purchase orders within the PIM (Order Management and Costing) system.
Proactive WIP Tracking: Execute date upkeep for Handover, Ship (DSS), and Pre-Order milestones based on vendor communications to ensure data integrity. Synchronize all PIM updates with the internal WIP document in real-time, ensuring a "single source of truth" for production status.
Material Lifecycle Management: Initiate bulk material orders and track consumption against Finished Goods POs to maintain accurate material positions for accounting and production planning.
Financial Accuracy & Costing
Cost Sheet Integrity: Perform initial cost sheet entry, validate costs against invoices, and "lock" sheets within PIM.
Invoice Reconciliation: Review and approve bulk invoices within NetSuite, ensuring price parity between PIM and vendor billing.
Actualization of Landed Costs: Calculate and update duty, tariffs, and freight costs in PIM to provide an accurate picture of total landed margins.
Logistics & Inbound Coordination
Inbound Visibility: Manage the "Pre-alert" logistics process, providing weekly shipment forecasts to the Distribution Center (DC) to streamline receiving.
Shipment Documentation: Maintain organized digital archives of all shipping documents.
In-Transit Tracking: Monitor and update shipment statuses (In-Transit, HOD, INDC) within PIM to ensure the supply chain remains transparent.
Systems Integration & Data Validation
Inventory Receipt Validation: Audit goods-received notices in Deposco to ensure physical inventory matches system records.

Responsibilities

• Generate and Maintain Finished Goods POs: Accurately input and manage all purchase orders within the PIM (Order Management and Costing) system.
• Proactive WIP Tracking: Execute date upkeep for Handover, Ship (DSS), and Pre-Order milestones based on vendor communications to ensure data integrity. Synchronize all PIM updates with the internal WIP document in real-time, ensuring a "single source of truth" for production status.
• Material Lifecycle Management: Initiate bulk material orders and track consumption against Finished Goods POs to maintain accurate material positions for accounting and production planning.
• Cost Sheet Integrity: Perform initial cost sheet entry, validate costs against invoices, and "lock" sheets within PIM.
• Invoice Reconciliation: Review and approve bulk invoices within NetSuite, ensuring price parity between PIM and vendor billing.
• Actualization of Landed Costs: Calculate and update duty, tariffs, and freight costs in PIM to provide an accurate picture of total landed margins.
• Inbound Visibility: Manage the "Pre-alert" logistics process, providing weekly shipment forecasts to the Distribution Center (DC) to streamline receiving.
• Shipment Documentation: Maintain organized digital archives of all shipping documents.
• In-Transit Tracking: Monitor and update shipment statuses (In-Transit, HOD, INDC) within PIM to ensure the supply chain remains transparent.
• Inventory Receipt Validation: Audit goods-received notices in Deposco to ensure physical inventory matches system records.

Benefits

• Eligible employees get employer-sponsored private medical, dental, and vision insurance, as well as commuter benefits to help support your travel to and from work.
• We offer competitive paid time off policies including vacation, sick leave, and company holidays for eligible employees.
• We offer retirement planning support for eligible employees, including the option to invest in Environmental Social Governance-aligned (fancy way to say sustainable) funds.
• We’re a mission-based company with offices in LA, NYC and London, as well as a global retail team, which means you’ll get to collaborate with people all around the world.
• You’ll get access to fertility care support through Carrot, and up to a $5,000 USD reimbursement for related fertility expenses after 1 year of employment.
• We care about the causes our employees care about so we donate to community efforts on a yearly basis.
• We offer a clothing discount, culture events (like our annual Ref Values week and Volunteer Time Off), you know, all the meaningful and fun stuff!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees