Data Entry Clerk

Suncast Hiring Team•West Chicago, IL

1d•$19 - $21

About The Position

The Data Entry Clerk is responsible for accurate shipping data entry, preparation of bills of lading and related documentation, and maintaining organized shipment records. This position coordinates daily dispatch activities by checking in drivers, verifying paperwork, and updating shipping schedules. The Data Entry Clerk will support efficient warehouse operations while maintaining professional communication with drivers and internal teams.

Requirements

High school diploma or GED required.
3+ years of experience in a dispatch, distribution, or transportation logistics environment.
High-accuracy data entry and documentation management.
Strong attention to detail, excellent communication skills, and ability to multitask.
Ability to use Microsoft Office Suite of Products and to learn new software and job-specific programs.

Responsibilities

Enter shipping data in the specified database and ensure all entries are timely and accurate.
Create shipping documents and ensure they are accurate and complete.
Print reports and shipping documents as required.
Scan completed shipping documents in the appropriate location.
Prepare bill of lading (BOL), master BOL, manifests, and other documents as required.
Read and follow order and/or customer specific notes on each packing list.
Coordinate activities of truck drivers at the dispatch window, including: Review and sign paperwork. Provide information such as expected loading time, dock or queuing location, and driver waiting area. Ensure drivers sign the mandatory driver’s log. Ensure all drivers are checked into the ship schedule (Softeon Truck Schedule) with a valid pick-up number or booking/load number. Log drivers with unidentifiable pickup/load numbers on a form and scan to the system.
Create and assemble sales waves on a daily basis as per the WMS.
Maintain the image exception report.
Call in or email all loaded trailers and live, less than truckload (LTL) pick-ups that are read, and enter call-in notes.
Update Yard Check.
Always maintain a professional manner with internal and external customers.
Support and comply with all Suncast safety policies, quality standards, and housekeeping methods at all times.
Perform additional duties as required.