Data and Estimating Coordinator

Sonepar • Hudson, OH

1d

About The Position

As one of the largest utility distribution organizations in America, we constantly strive to bring our best to our customers, suppliers, and fellow associates. Irby Utilities is uniquely positioned to provide dynamic solutions to essential utility services impacting our local and broader communities.

Job Summary
The Data & Estimating Coordinator plays a keys role in supporting our PSG estimating and sales department by managing incoming RFQs, supporting the estimating team through quote preparation and coordination, and organizing documentation. This position is also responsible for developing data-driven insights to improve performance and visibility across the department.

Requirements

• Strong administrative and organizational skills with exceptional attention to detail
• Advanced proficiency in MS Excel
• Experience developing dashboards and reports in Excel and Power BI
• Experience working in project/workflow management systems.
• Experience organizing and managing files in SharePoint
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Strong written and verbal communication skills

Nice To Haves

• Prior experience supporting and estimating, sales, or engineering team
• Experience with RFQs, quoting process for EPCs and Contractors
• Familiar with technical documentation and cut sheets
• Eclipse, Job Management, and ParSpec knowledge

Responsibilities

• Log and manage all incoming RFQs, ensuring accuracy and completeness
• Assist the estimating team with quote callouts, quote preparation, and documentation
• Type, format, and assemble customer quote in a clear and professional manner
• Organize and maintain estimating files and documentation in SharePoint
• Compile and prepare cut sheet package submittals for customer and project requirements
• Track quote status, deadlines, and follow-ups to support timely submissions
• Extract, clean, and transform data using Excel Power Query, leveraging automation where possible
• Perform data analysis to support estimating performance, workload tracking, and business insights
• Build and maintain advanced Excel models utilizing: Pivot tables, XLOOKUP, VLOOKUP, POWER PIVOT
• Develop dynamic dashboards, charts, and reports in Excel, Power BI, and PSGs internal tracking software
• Generate recurring and ad-hoc reports to communicate performance metrics

Benefits

• 401K Plan
• Competitive Medical Plans (medical, dental, and vision)
• Paid Time Off
• Paid Company Holidays
• Floating Holiday
• On Demand Pay
• Flexible Spending Accounts (Health and Dependent Care)
• Employee Assistance Program
• Tuition Reimbursement
• Employee Discounts
• Long-term and Short-term Disability
• Life Insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed