Data Administrator

MIT•Cambridge, MA

1d•Hybrid

About The Position

DATA ADMINISTRATOR , Research Administration Services (RAS) , to be responsible for reviewing, establishing, and maintaining all sponsored program awards using Kuali Coeus, MIT’s enterprise grants management system, and performing data quality reporting and review to ensure the integrity of award data and accurate transfer of information to the Institute’s financial system of record. Responsibilities include evaluating sponsor requirements related to authorized total and indirect costs, determining appropriate account setup, and assigning appropriate costing sheets and rates to ensure F&A recovery is correct; recording period of performance, applicability of expanded authorities, invoicing, billing, and reporting requirements (both technical and fiscal); ensuring appropriate compliance approvals are in place prior to award activation (i.e., animal or human subject protocol approvals); performing daily data feeds; using SAP to create sales orders and sales contracts necessary for invoicing; advising administrators on appropriate award setup including complex account structures (e.g., multi-sponsor consortia); interacting regularly with senior staff accountants and sponsored accounting officers within the Office of the Vice President for Finance to ensure accurate reporting and closeout of sponsored awards; maintain consortia structures; and performing other duties as assigned, including participation on Institute working groups, training administrative personnel, working on special projects, reporting, etc.

Requirements

Bachelor's degree in finance, business administration or related field
a minimum of one year of related experience, preferably in sponsored program administration in a university environment
attention to detail
critical thinking
ability to work both individually and in a team-oriented environment
to learn and master complex internal/external system
understand the interdependencies involved when updating and manipulating those systems

Nice To Haves

Experience with enterprise-wide systems including SAPand Kuali Coeus

Responsibilities

reviewing, establishing, and maintaining all sponsored program awards using Kuali Coeus
performing data quality reporting and review
evaluating sponsor requirements related to authorized total and indirect costs
determining appropriate account setup
assigning appropriate costing sheets and rates to ensure F&A recovery is correct
recording period of performance, applicability of expanded authorities, invoicing, billing, and reporting requirements (both technical and fiscal)
ensuring appropriate compliance approvals are in place prior to award activation (i.e., animal or human subject protocol approvals)
performing daily data feeds
using SAP to create sales orders and sales contracts necessary for invoicing
advising administrators on appropriate award setup including complex account structures (e.g., multi-sponsor consortia)
interacting regularly with senior staff accountants and sponsored accounting officers within the Office of the Vice President for Finance to ensure accurate reporting and closeout of sponsored awards
maintain consortia structures
participation on Institute working groups
training administrative personnel
working on special projects
reporting