CYO & AIAL Athletic Assistant - St. Gerard Education & Athletic Center

Archdiocese of San Antonio•San Antonio, TX

1d•Onsite

About The Position

The CYO & AIAL Athletic Assistant is responsible for the leadership, administration, and coordination of youth and middle school athletic programs within the Archdiocese of San Antonio. This role ensures that CYO and AIAL programs operate in alignment with Catholic values, league policies, and high standards of sportsmanship, safety, and professionalism. The position supports the overall mission of forming young athletes in faith, character, teamwork, and integrity while ensuring efficient operations, compliance, and communication across schools and parishes.

Requirements

Bachelor’s degree required
Minimum 5-10 years of experience in athletics administration, coaching, or youth sports leadership
Supports and upholds the philosophy of Catholic education
Adheres to Catholic teachings and Archdiocesan Religious Standards
Promotes Catholic values within athletics—sportsmanship, respect, humility, teamwork, and integrity- build on faith formation within athletics
Demonstrates high level of professionalism in demeanor, communication, and decision-making
Maintains confidentiality and ethical conduct
Participates in required professional development
Ensures compliance with parish/school registration requirements
Maintains organized and accurate registration documents & rosters
Manages SportsPilot on-line registration system
Oversees athlete registration, eligibility verification, rosters, waivers, and medical documentation
Knowledge of youth, middle school governance (CYO, AIAL, NFHS, TAPPS)
Reliable transportation
Valid driver’s license and current insurance
Ability to lift up to 25 lbs (equipment, supplies).
Ability to stand, walk, and move around athletic facilities for long periods.
Ability to respond quickly to emergencies or incidents at athletic events.

Nice To Haves

Experience working in Catholic, private, or educational athletic settings preferred

Responsibilities

Registration, Compliance & Documentation
Manage City Commitments, regular season scheduling, Zone playoffs and the City tournament
Oversees Zone & City commitments Summer Basketball & Jr. Sports League
Supports championships, playoffs, ceremonies, and special athletic events.
Maintains inventory and orders equipment/uniforms
Updates and manage the CYO website
Ensures implementation of CYO Policies & Procedures and Sports Rules
Updates athletic handbooks annually
Manages NISD gym contracts; secure practice facilities
Works with Zones to gather information and distribute contracts
Knowledge of youth, middle school governance (CYO, AIAL, NFHS, TAPPS)
Prepares budgets and allocates spending for equipment, facilities
Prepares and submits annual CYO budget; track all income and expenses
Confirms and reports Zone financials to Zone board members
Prepares and completes all CYO invoicing; deposits
Monitors expenses, officiating costs, equipment needs, facility rentals, and event revenues
Coordinates officials and umpires for games and budgets for their pay
Allocates funds responsibly
Ensures background checks and child-safety compliance
Ensure adherence to Archdiocesan child-protection protocols, background checks, and safeguarding policies
Implements safety protocols and guidelines
Maintains current knowledge of athletic safety standards
Implement emergency action plans, injury protocols, weather guidelines, and safety procedures. (heat, winter, and lightning protocols)
Attends and supervises athletic competitions
Works with parish and school leadership to ensure safe, functional, and well-maintained athletic environments
Investigates and document incidents, including ejections, misconduct, safety hazards, or eligibility violations - Recommend corrective actions, discipline, or remediation when needed
Assists with AIAL events as needed
Assists with meeting and event setups/breakdowns at SGEAC
Assists with summer camps at SGEAC
Assists with facility operations: Maintenance, mowing, lining fields, etc
Manages and implement the CYO policies and procedures and CYO sports rules
Works with Archdiocese departments with pertinent CYO concerns and business
Works with CYO partners
Fosters partnerships
Develops sponsorships
Promotes community involvement and cross-marketing opportunities
Coordinates St. Mary’s University Summer Basketball Camp for CYO
Serves as City Cheer Coordinator - work with Zone Cheer Commissioners to facilitate annual cheer showcase
Represents the Archdiocese at athletic events, meetings, and community engagements
Effectively communicates clearly with coaches, and staff
Responds to messages in a timely manner
Provides strong leadership to all Zone Presidents, Zone Athletic Directors, Parish/School Presidents, and coaches
Conducts preseason and postseason coach meetings
Provides training and clear expectations for coaches-orientations, rule clarification, and professional development.
Addresses coach concerns or misconduct promptly
Coordinates Executive Council Meetings and Rule Committee Meetings as needed
Communicates efficiently by preparing and distributing schedules, memos, updates, disciplinary notices, and rule changes.
Facilitates monthly or seasonal meetings with athletic directors, principals, and CYO coordinators.
Promotes faith-based leadership, positive communication, and athlete-centered coaching practices.
Manages coaches certification process and certified coach list
Supports camps, clinics, leadership development, and training opportunities for athletes and coaches
Handles concerns professionally
Mediates disputes fairly
Makes consistent, policy-based decisions
Demonstrates sound judgment in difficult situations