Customs & Import-Export Specialist (Remote, NJ)

Getinge•Wayne, NJ

40d•$70,000 - $90,000•Remote

About The Position

The position will manage import customs clearance processes to execute the daily movement of freight and parcel shipments to our customers and internal network. The position operates in a fast-paced environment and works closely with our third party logistics teams for order fulfillment. The position works with minimal supervision and is responsible for the accurate and timely submission of customs entries for clearance through U.S. Customs and Border Protection and Partner Government Agencies (PGA). It handles high volume import/export documentation while maintaining accuracy and efficiency standards. It is required to prepare import/export documentation (Customs entry package, SLI, export certificates, export declaration and carrier air waybills) between customers, vendors, forwarders, brokers, and other government agencies. This position will be remote, however requires in-person training in New Jersey for the first 2-4+ weeks.

Requirements

Bachelor’s degree in International Business, Supply Chain Management or related field, or equivalent combination of education and relevant experience
Minimum of 3 years of experience in the freight forwarding industry
Minimum of 3 years’ brokerage experience working as an entry writer
Minimum of 2 years’ experience with USHTS, Schedule B and ECCN classifications
Minimum of 2 years’ experience with Partner Governmental Agencies – CBP, FDA, EPA, TSCA
Knowledge of general freight forwarding terms and standards
Experience with Dangerous Goods & Hazmat shipment requirements
Ability to prioritize and multi-task in a fast-paced environment with strong time management skills and ability to be consistent in follow-up and follow-through
Understands and responds to situations that require a sense of urgency
Analytical, problem solving and decision-making skills
Strong organizational skills and attention to detail
Strong customer service skills and able to build relationships with cross functioning teams
Excellent oral, written communication and interpersonal skills
Proficient in Microsoft Office programs

Nice To Haves

Certification in Certified Export Specialist (CES), Certified Customs Specialist (CCS), or Certified Import Specialist (CIS) strongly preferred
SAP and GTS system experience preferred

Responsibilities

Process Customs entries within a 5 day window of vessel arrival, ensure Customs release and update file notes. Minimum file count 75 entries monthly. This includes following up with U.S. Customs, FDA and other PGAs to ensure releases are posted timely.
Process timely ISF no later than 24 hours before vessel departure.
Able to review documents and assess accuracy, verifying country of origin/export, IOR, terms of sale and value to ensure that compliance with all applicable laws and regulations prior to entry submission to U.S. Customs and Partner Governmental Agencies (PGAs) are achieved for import/export shipments.
Coordinate exams/sampling, communicate holds, monitor timeframes when FDA detained and ensure FDA refusals are properly handled timely.
Responsible for day-to-day coordination, execution, and tracking of import/export shipments shipped from our Distribution Center and manufacturing plants.
Process international export outbound orders timely for entities to maintain KPI’s & customer expectations, and prioritize, arrange booking and schedule pickups for export freight shipments.
Process Dangerous Goods freight and parcel orders according to Department of Transport (DOT) & International Air Transport Association (IATA) regulations.
Review and properly rate commercial invoices to verify the accuracy of classification and/or valuation.
Follow Automated Commercial Environment (ACE) audit procedures and ensure all import auditing inquiries are handled in a timely manner (prior to duty payment).
Calculate duties and taxes to ensure the correct fees are paid to US Customs.
Create internal Automated Clearing House (ACH) report and send to Account Payable for processing against General Leger accounts.
Maintain all customs documentation in conformance with U.S. Customs record retention requirements, and manage documents by maintaining all import and export documentation to designated SharePoint folders.
Handle internal billing and preparation of weekly reporting for import/export shipments.
Follow up on all import/export parcel exceptions and clearance delays until delivery is confirmed.
Communicate with cross functioning teams for any import/export requirements or exceptions found in freight documents, ship instructions or physical cargo receipt, and provide ongoing support for internal operations with overseas factories and Sales and Service Units (SSU).
Post entry summary corrections or updates and applies for refunds when applicable.