Customer Service Specialist

Probi•Redmond, WA

19d•Onsite

About The Position

The Customer Service Specialist builds strong customer relationships by providing prompt, accurate, and solutions‑focused support. Serving as the primary point of contact for customer inquiries, including orders, logistics, documentation, quality issues, and product questions. The role coordinates cross‑functionally to ensure best‑in-class service and on‑time, in‑full delivery with all required documentation. The role leads and develops a Customer Service Specialist by setting priorities, delegating work, and coaching for performance. It also supports continuous improvement by adopting and improving systems and processes that enable better customer and sales team service.

Requirements

2-year Associate degree or 4- year BS or BA College Degree.
Two years of experience with Order Entry, Data Processing, and Customer Service or Sales.
Outstanding MS Office software application skills.
Experience with ERP systems, Microsoft Business Central is preferred
Excellent verbal and written communication.
Attention to detail.

Nice To Haves

Experience with ERP systems, Microsoft Business Central is preferred

Responsibilities

Demonstrate a customer-centric, service-first and partnership mindset, to all customer engagements, strengthening relationships and driving high levels of satisfaction.
Serve as the primary point of contact for customers, engaging internally with other functions to address customer requests promptly and efficiently, using agility and creative problem-solving to achieve positive outcomes.
Communicate clearly and professionally with customers and internal partners, maintaining a positive and solutions‑ focused approach.
Execute order entry and order management with a high degree of accuracy, ensuring on‑time , in‑full (OTIF) delivery performance and timely resolution of any order‑related issues.
Identify potential sales opportunities by actively listening customer needs, asking questions, and sharing relevant information with the Sales team to advance the opportunity in the sales progression model.
Develop and maintain in-depth knowledge of Probi products and services to address complex customer complaints and questions.
Adopt new processes and systems with confidence and offer insights that support ongoing process and system improvements.
Provide accurate reporting and maintain up‑to‑date customer information in CRM systems (e.g., Salesforce) to support Sales and cross‑functional visibility.
Manage customer accounts directly, including onboarding, documentation, communication, and escalations, ensuring a consistently high level of service.
Maintain and continuously strengthen job‑relevant computer and system skills, proactively seeking opportunities for training and upskilling.
Follow company policies and procedures as outlined in the Employee Handbook, including accurate completion of administrative tasks such as timesheets and time‑off requests.
Must be able to read, write, and converse in the English language.
Must be able to pass background check .
Maintain good attendance.
Perform other projects / duties as assigned.

Benefits

Medical, vision, and dental coverage after 30 days (and first day of the following month).
Three (3) plans to choose from.
Long-term and short-term disability insurance at no cost to employee.
PTO (Paid Time Off) accrues on hire with up to 4 weeks (20 days) for new hire and increases the longer you are with the company.
Participation in the company 401(K) and Roth plan after 6 months of employment with up to 4% employer match.
Ten (10) paid holidays.
17 hours per calendar year, to go out and volunteer in your community!
Employee Assistance Program
Yearly Safety shoe vouchers.
Learning and Development Opportunities
Monthly birthday and anniversary celebrations.
Team-building events throughout the year including summer and winter celebrations.