Customer Service Representative

IMCD Group B.V.•Brea, CA

31d•$24 - $30•Hybrid

About The Position

IMCD US is seeking a customer-focused Customer Service Representative to join our team in the Brea, CA office. This role is responsible for accurate order processing, proactive customer communication, and cross-functional coordination to ensure a seamless customer experience. The ideal candidate is detail-oriented, solutions-driven, and committed to exceeding customer expectations in a fast-paced, collaborative environment. COMPANY BACKGROUND IMCD US is a leading global distribution partner and formulator of specialty chemicals and ingredients. An entrepreneurial group founded IMCD in 1995 in the Netherlands. Our vision to transform the distribution industry by continuously adding value to the supply chain through expertise and innovation, is what still drives us today. Today, we have operations in over 50 countries, where we successfully combine local knowledge with global expertise to obtain sustainable results. IMCD is a strong, innovative business partner and accelerator of solutions for suppliers and producers of consumer, industrial and durable goods in diverse business sectors. Our commercial excellence and solid operations structure facilitate healthy growth. The Customer Service Representative is responsible for accurate and timely entry of customer orders shipping from IMCD US warehouses or directly from principals and acknowledgements thereof, provide pricing information upon request, arrange special freight where required, provide tracking information upon request, process of returned material authorizations, timely processing of credit memos, incident reports, and ongoing upkeep of customer comments specific to individual requirements. Committed to the overriding goal of ensuring we meet or exceed our customer’s expectations by providing solutions, exploring opportunities for process improvements, and demonstrating commitment to building a better organization.

Requirements

Possess excellent customer service skills and the ability to interact with customers and team-members in a professional manner
Ability to multitask and switch focus quickly
Ability to think independently and be resourceful
Deadline-driven, detailed oriented, and conscientious
Must possess good organizational skills and the ability to think strategically
Proficient with common computer programs, including Microsoft Office
Excellent written and verbal communication skills
Associate degree or three years equivalent call center experience
Customer service experience
Computer experience

Nice To Haves

Bachelor’s degree
Experience in a fast-paced environment

Responsibilities

Order Entry in ERP System (JDE – JD Edwards)
Order Management
Date management
Customer follow up
Follow up on warehouse shipments
Principal follow up
Product tracking
Ability to build and sustain a supportive relationship with assigned Key Customer Accounts
Processes credit memo and RGA/RMA as required
Attend and participates in weekly alignment meetings and monthly department meetings
Strong ability to develop and maintain working relationships with other IMCD departments and entities, to ensure customer success and satisfaction
Ability to be professional with external and internal communications via email and phone
Provide support on the floor, address inquiries, and resolve issues within position scope
Host virtual office hours and field questions from customer service representatives
Advocate policy and process improvements to enhance overall customer and employee satisfaction
Review all team watchlists, cross functional report, open cases and exceptions and share with the team to be addressed. Identify trends, issues, and performance concerns.
Initiate cross-functional collaboration on behalf of the business line to address and resolve complex order management issues (as identified above)
Assist supervisor with NCRs in Sales Force; conduct an initial review and facilitate action or communication as needed. Investigate and identify root causes of customer issues and NCR’s, providing feedback to supervisor to drive continuous improvement. (as requested)
Assist in training support and/or oversight of new personnel (as requested)
Update and revise work instructions for the Customer Care team
Participate in testing and development of new processes and policies
Facilitate micro-training sessions as needed