Customer Service Representative
About The Position
Loving Care Pet Hospital is a small but mighty full-service veterinary hospital happily serving the community of Santa Fe, Texas since 2003. We are a proud part of Lakefield Veterinary Group which provides extra benefits such as healthcare/401k, training and CE opportunities and the potential to grow within the company verses strictly within a veterinary hospital. We are looking for a team member to join our Loving Care family that is ready to hit the ground running, with proper training. Veterinary receptionist experience would be preferred. Our ideal candidate is a people person that can multitask and handle a fast-paced environment. We work hard, but we have a lot of fun as well! Loving Care is open Monday-Friday from 7am to 6pm and select Saturdays from 8am to 2pm. We foster a culture of teamwork and respect and strive to provide top notch care and compassion for our clients and patients. Full Time Benefits: Health Insurance Dental Insurance Vision Insurance Paid Time Off 401k Team Member Discount for Veterinary Care Scrub Allowance POSITION SUMMARY: The Customer Service Representative (CSR) actively recruits new clients and promotes hospital services. Schedules client visits and drives the flow of clients and pets through the hospital to aid the productivity of the veterinary medical team. Ensures good communication with the clients, and coordinates the care of the pets, influencing clients to return and refer their friends and families.
Requirements
- High School Diploma or GED required
- 1+ years experience in retail sales or customer service preferred
- Experience in a medical facility desired
- Ability to provide effective customer service principles
- Basic knowledge of medical terminology
- Basic proficiency with a variety of computer programs including Microsoft Office Suite
- Basic written, verbal, and active listening communication skills
- Strong customer relations and interpersonal skills
- Exercises tact and diplomacy in dealing with sensitive issues and situations
- Prioritize work and handle a variety of tasks simultaneously, with frequent interruptions
- Strong organizational and time management skills
- Effectively and quickly responds to requests in a proactive manner
- Strong attention to detail and high level of accuracy
Nice To Haves
- Veterinary receptionist experience would be preferred
- Experience in a medical facility desired
Responsibilities
- Foster a culture built on our values: Respect, Learning, Do the Right Thing, WOW Service, and Fun
- Maintain knowledge of the services the hospital provides and utilizes the information to promote the hospital’s services and products to existing and prospective customers
- Welcome clients and pets, ensuring that they are comfortable in the hospital, and educating the clients about preventative care and pet health needs
- Assist incoming clients. Document and enter the pet’s history, requested services, and other pertinent information within the practice management software
- Direct the flow of clients and pets to ensure superior client care and maximum productivity of the veterinary medical team
- Answer basic questions from clients on the phone and in person, act as an initial triage to determine patient’s service needs. Refer the patient to the appropriate veterinary staff as needed
- Schedule client appointments and follow-up exams. Work with Veterinarian(s) and veterinary staff as needed to ensure optimal scheduling
- Assist outgoing clients by providing all necessary instructions, information, and invoices
- Dispense prescription items per the Veterinarian's instructions and sells retail products
- Responsible for cash management including accepting payments for products and services provided. Perform daily reconciliation of the cash drawer
- Respond to customer complaints in a professional, courteous manner and act satisfactorily to resolve the problem
- Support a practice environment that promotes collaboration and teamwork to ensure the delivery of quality, compassionate, effective, and efficient health care to pets
- Comply with all practice policies, quality assurance guidelines, and minimum standards of care
- Perform other duties and projects as requested
Benefits
- Health Insurance
- Dental Insurance
- Vision Insurance
- Paid Time Off
- 401k
- Team Member Discount for Veterinary Care
- Scrub Allowance
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
