Customer Service Representative
About The Position
The primary purpose of this position is to process customer orders from receipt to completion collaborating with the customer and the manufacturing plants to assure timely delivery of product, as well as answer incoming phone calls from distributors and end users regarding product use, pricing, and availability. ESSENTIAL DUTIES and RESPONSIBILITIES: Key Responsibilities: · Input customer orders and changes into order entry system while maintaining order board · Assist customers and distributors with pricing, delivery, and method of shipment · Review pricing on customer purchase orders and enforce minimum lot sizes · Acknowledge receipt of orders to customers · Authorize customer returns and follow-up with plant personnel. Issue credits upon receipt of customer returns · Support outside Sales Managers · Act as “liaison” between plant personnel, product/sales managers, and the customer · File purchase orders, contracts, quotes, correspondence to support Quality System record retention · Expedite deliveries for customer inquiries and past due · Follow stated procedures related to SOX and TS · Release tooling invoices at the time of initial order shipment · Follow up on NPI (New Product Introduction) to ensure timely order entry · Assist with physical inventory if needed · Diligent order/contract review required to maintain ISO compliance · Generate system reports and excel spreadsheets as needed to support customer and/or sales requirements
Requirements
- High school diploma required
- Customer Service (Internal/External)
- Ethics
- Teamwork
- Analytical
- Problem Solving
- Planning/Organizing
- Adaptability
- Quality Management
- Interpersonal Skills
- 1-3 years’ experience in customer service (preferred)
- Professional attitude with the ability to communicate clearly and effectively at all levels
- Ability to resolve customer related problems or gather accurate information to pass on to others as needed
- Ability to listen attentively, make sound decisions, and speak with confidence
- Attention to detail and ability to follow up is critical, ability to meet deadlines
- Must be a motivated initiative-taker with the ability to work independently and/or in a cross-functional work team environment
- This person must view customer complaints as an opportunity to satisfy the customer, rather than a negative experience
Nice To Haves
- Bachelor’s Degree in Business Administration (preferred)
- Familiarity in working within a manufacturing environment is a plus
Responsibilities
- Input customer orders and changes into order entry system while maintaining order board
- Assist customers and distributors with pricing, delivery, and method of shipment
- Review pricing on customer purchase orders and enforce minimum lot sizes
- Acknowledge receipt of orders to customers
- Authorize customer returns and follow-up with plant personnel
- Issue credits upon receipt of customer returns
- Support outside Sales Managers
- Act as “liaison” between plant personnel, product/sales managers, and the customer
- File purchase orders, contracts, quotes, correspondence to support Quality System record retention
- Expedite deliveries for customer inquiries and past due
- Follow stated procedures related to SOX and TS
- Release tooling invoices at the time of initial order shipment
- Follow up on NPI (New Product Introduction) to ensure timely order entry
- Assist with physical inventory if needed
- Diligent order/contract review required to maintain ISO compliance
- Generate system reports and excel spreadsheets as needed to support customer and/or sales requirements
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
251-500 employees
