Customer Order Specialist

Carl Zeiss•Dublin, CA

81d•$28 - $35•Onsite

About The Position

How many companies can say they've been in business for over 177 years?! Here at ZEISS, we certainly can! As the pioneers of science, ZEISS handles the everchanging environments in a fast-paced world, meeting it with cutting edge of technologies and continuous advancements. ZEISS believes that innovation and technology are the key to a sustainable future and solutions for global change. We have a diverse range of portfolios throughout the ZEISS family in segments like, Industrial Quality & Research, Medical Technology, Consumer Markets and Semiconductor Manufacturing Technology. We are a global company with over 42,000 employees and have over 4,000 in the US and Canada alone! Make a difference, come join the team! What's the role? The Customer Order Specialist acts as a primary contact for all communications relating to orders and shipments of CZMI products for the Global customers in his/her assigned territory. The Customer Order Specialist is responsible for managing all orders in his/her assigned territory from time of order receipt/order booking to complete and timely shipment and invoicing. The Customer Order Specialist is responsible for managing open backlog, back-orders and authorized returns and replacements; this includes coordination of required actions with internal teams as well as escalations.

Requirements

BA or BS degree preferred
Requires three (3) years of related experience in Order Administration; international order experience highly desirable
Ability to respond to inquiries and/or complaints from customers and regulatory agencies.
Excellent written and verbal communication skills
Proficiency with SAP ERP and CRM highly preferred
Experience with Microsoft Office suite of products and MS Outlook or similar software applications
Experience with international shipping guidelines and terminology
Teamwork skills and ability to work effectively in group situations
Strong interpersonal skills to develop rapport and trust with clients and co-workers
Letter of Credit experiences and familiarity with export documentation preferred

Responsibilities

Provide timely response and follow-up on all customer inquiries and complaints; if needed, arrange review with affected internal teams needed for resolution and coordinate response to customer.
Validate and book orders to ensure correct product configuration, accuracy of pricing and discounts, regulatory requirements as well as validation of requested delivery dates and scheduling; provide status of open orders and shipments to the customer.
Monitor orders and work with production control, shipping and logistics to acquire needed product information for shipment.
Review scheduled ship dates to reflect changes in customer's delivery requirements.
Review backlog and update or escalate accordingly.
Provide order status reports as required.
Adhere to month-end cut-off schedules.
Process orders, returns, exchanges, cancellations, and price adjustments in accordance with established work instructions and procedures.
Prepare documentation for international shipments as needed in coordination with international traffic team.
Prepare Letter of Credit documentation as required.
Provide back-up to other team members as required.