Customer Operations Specialist

IDEMIA•Uwchlan Township, PA

49d

About The Position

Since our founding, IDEMIA has been on a mission to unlock the world and make it safer through our cutting-edge identity technologies. Our technology leadership makes us the partner of choice for hundreds of governments and thousands of enterprises in over 180 countries, including some of the biggest and most influential brands in the world. In applying our unique expertise in biometrics and cryptography, we enable our clients to unlock simpler and safer ways to pay, connect, access, identify, travel and protect public places – at scale and in total security. Our teams work from 5 continents and speak 100+ different languages. We strongly believe that our diversity is a key driver of innovation and performance. PurposeThe Customer Relationship Executive is responsible for managing the customer experience for Multi-Million dollar accounts to coordinate all aspects of client accounts from inception through live production for perso and manufacturing. Provide proactive account management on an ongoing basis. Act as a liaison between IDEMIA and customers. Provide a high level of customer service in order to continually increase client satisfaction by providing accurate information and timely responses to their needs. Act as customer advocate within IDEMIA and work closely with other departments to ensure a high level of customer satisfaction.Key Missions

Requirements

Minimum Associate’s degree with a minimum of 8 years customer service experience or account management.
Command of the English, including spelling and grammar.
Proven proficiency with emphasis on Microsoft Office Outlook, Excel and PowerPoint.
Strong project coordination skills. Outstanding organizational and communication skills, oral and written. Ability to efficiently prioritize, manage multiple tasks and meet deadlines. Outstanding analytical and problem solving skills. The ability to work with minimal direct supervision.

Responsibilities

Handles inquiries from external clients and internal business teams; answers staff questions and resolve escalated matters.
Responsibilities include completing basic client requests and providing responses in timely fashion. Maintain service level agreements (SLAs) and commitment to customer Experience
Pro-actively interacts and collaborates with internal business partners to ensure customer requests are understood and met.
Ensures compliance with policies, guidelines and regulatory requirements.
Knowledge of Idemia product and service to provide to customer and upsell these services
Utilizes independence in solving problems and making decisions.
Works within established guidelines, with complex or unusual situations being discussed with manager.
Efforts are focused on achieving a differentiated customer experience. Serve as single point of contact for customer to resolve problems, effectively listen to customer’s perspective and needs and maintain a sense of urgency
Generate and validate weekly test invoice
Work with cross department to ensure monthly invoicing is accurate and issued to the customer timely
Responsible to ensure that operations delivered all demands according to the SLA’s
Log and track complaints in CRM, Coordinate resolutions, and follow through protocols.
Examine delivery trends and work with stakeholders to improve communication and turnaround timelines
Monitor production reports to track customer demand progress and proactively update the customer
Maintain proper relationships with sales & Customers to understand their requirements/priorities
Exhibit teamwork skills by working cross department
Follow defined processes and procedures
Take responsibility for service recovery at the point of failure
Responsible for accurate execution of all customer set-ups – new or change
Organize customer meetings and plant tours
Manage customer supply chain by monitoring key material ordering and receipt dates
Ensure customers do not reach out-of-stock situations
Ensure inventory reports are monitored and sent to the customer on a timely basis
Utilize available software/systems to make decisions and respond to customer inquiries on time
Work closely with and maintain effective communication with production supervisors, managers and all internal departments.
Follow Quality Performance Objectives for department
Ensure that all company ISO procedures and requirements are followed
Responsible for reviewing customer contract to ensure that the customer is being charged for all Services
Manage Idemia and customer confidential information related to pricing, customer data/Volume as well as advance knowledge of marketing plans from the customer