Customer Operations Associate

Johnson Controls•Miami, FL

3d•$21 - $31•Onsite

About The Position

Be part of the future! We are one team, dedicated to working collaboratively to create the purposeful solutions that propel the world forward. We hope you will join our diverse team of top people – you bring your talent, and we’ll give you the space and opportunities to grow and succeed. We are committed to make a difference. What we offer: Competitive Starting Pay Paid Training Global Advancement Opportunities Company Vehicle (as applicable) Referral Bonuses Comprehensive Benefits Medical/Dental/Vision insurance Health Savings Account (HSA) Life Insurance 401(k) savings plan with company match Short-Term and Long-Term Disability Employee Assistance Program Wellness Program And More! What you will do The Customer Operations Associate, under direct supervision, tracks and provides support for the HVAC installation contract business. Actively participates in accounts receivable, accounts payable and financial activities, such as contract scheduling, revenue recognition, billings, collections, and subcontract processing. Provides administrative, day to day support in the operational areas of the business including material shipping, receiving, and cataloging. How you will do it Works with project owners to update project cost schedules as required monthly. Assist installation team with project cost and revenue tracking to reach revenue goals. Runs query reports, researches, and reconciles unaligned costs, such as labor hours, material purchases, expenses, and other operations related transactions. Performs cost transfers as necessary. Answers any customer/subcontractors’ inquiries and resolves or escalates customer issues as appropriate. Prepare and submit monthly billings to Customers. Completes any additional documentation required for billing, i.e. special pay applications, lien waiver, certified payroll, etc. Works with accounts receivables contacts to assist with resolution of A/R disputes. Researches and determines appropriate actions and escalation for timely resolution of disputes. Incudes necessary interaction with Customers to resolve receivable issues and confirm commitment to pay. Processes invoice credits and rebills, as necessary. Maintains billing and collection notes within appropriate systems. Supports the subcontract process including issuing subcontract documentation and Purchase Orders, ensuring all documentation has been provided and received per contract requirements. Manage accounts payable invoicing and reconciliation of accounts payable exceptions and subcontractor PO invoicing issues as necessary. Coordination and support to Sales Team to review and submit project bookings and all required booking documentation, facilitates the release of the project booking from MBC, addresses any booking holds, and returns signed contract documentation to Customers. Coordinate with project owners, factory, and subcontractors with receiving and shipping material including cataloging all incoming and outgoing material and providing reporting documentation. Provide additional operations administration support, as required.

Requirements

High School diploma or equivalent
One to two years of related work experience, preferably within a service / sales, or technical work environment.
Must have strong interpersonal skills to effectively communicate with both internal and external clients.
Must have the ability to simultaneously handle a large and diverse number of projects, tasks and issues with tact, cooperation, and persistence.
Ability to prioritize work activities based upon financial impact to desired business goals.
Must have proficient computer skills within the following applications: Microsoft Word, Excel, Outlook, and Internet business application usage.
Must demonstrate the ability to perform work independently and demonstrate solid organizational and attention to detail skills.
Must be able to lift, carry, and maneuver up to 25lbs as necessary.
Position is in office full time.

Nice To Haves

Associate degree preferred.
Experience and/or basic project accounting or costing principals is desired.

Responsibilities

Works with project owners to update project cost schedules as required monthly.
Assist installation team with project cost and revenue tracking to reach revenue goals.
Runs query reports, researches, and reconciles unaligned costs, such as labor hours, material purchases, expenses, and other operations related transactions.
Performs cost transfers as necessary.
Answers any customer/subcontractors’ inquiries and resolves or escalates customer issues as appropriate.
Prepare and submit monthly billings to Customers.
Completes any additional documentation required for billing, i.e. special pay applications, lien waiver, certified payroll, etc.
Works with accounts receivables contacts to assist with resolution of A/R disputes.
Researches and determines appropriate actions and escalation for timely resolution of disputes.
Incudes necessary interaction with Customers to resolve receivable issues and confirm commitment to pay.
Processes invoice credits and rebills, as necessary.
Maintains billing and collection notes within appropriate systems.
Supports the subcontract process including issuing subcontract documentation and Purchase Orders, ensuring all documentation has been provided and received per contract requirements.
Manage accounts payable invoicing and reconciliation of accounts payable exceptions and subcontractor PO invoicing issues as necessary.
Coordination and support to Sales Team to review and submit project bookings and all required booking documentation, facilitates the release of the project booking from MBC, addresses any booking holds, and returns signed contract documentation to Customers.
Coordinate with project owners, factory, and subcontractors with receiving and shipping material including cataloging all incoming and outgoing material and providing reporting documentation.
Provide additional operations administration support, as required.