Curriculum Associate

Chippewa Valley Technical College•Eau Claire, WI

About The Position

Overview and Responsibilities The Curriculum Associate is responsible for the administrative tasks related to program advisory committees, assessment of student learning, career pathways, website maintenance, program accreditation and providing administrative support to Senior Director of Curriculum & Assessment. Primary areas of emphasis will include support to program directors and department chairs for program-level work. This position supports program and College-level initiatives facilitated by the Curriculum department.

Requirements

Ability to establish and maintain working relationships with faculty, staff, and students.
Strong organizational and prioritization skills.
Ability to maintain confidentiality.
Ability to model integrity through self-awareness, personal accountability, ethical behavior, quality standards, and sustainable practices.
Ability to think critically by applying problem solving practices, acquiring relevant information, using technology and other resources appropriately, and evaluating alternatives.
Ability to communicate effectively by speaking and writing clearly, concisely, and professionally; practicing active listening; reading critically and adapting communication for audience.
Ability to recognize personal biases, adapt to different cultural situations, and demonstrate a commitment to respectful interactions with persons of various ethnic, cultural, socio-economic, or educational backgrounds.
Advanced knowledge of and skills with technology including software programs for communication, data collection, and decision-making including, but not limited to, Office 365 Suite.
Associate’s degree in Administrative Professional or related field required.
Minimum of two years of experience in customer service and a detail-oriented office environment required.

Nice To Haves

Experience using information management systems performing both routine and complex database tasks preferred.

Responsibilities

Provide lead support, direction, and information to all current and new program directors and department chairs regarding CVTC and Wisconsin Technical College System (WTCS) program advisory committee processes.
Manage and maintain College-wide program advisory committee processes including assisting with development of required agenda items and maintaining member handbook.
Develop and maintain system to track and communicate program advisory committee membership including CVTC staff/faculty, CVTC program students, and industry committee members.
Maintain annual program advisory committee database to ensure required agenda items needing action as required by WTCS are included on relevant program agendas.
Communicate with program advisory committee members on behalf of the program directors and department chairs.
Review and finalize meeting agendas and minutes to ensure College meets standards as required by WTCS.
Use basic principles of survey design to develop, create, and distribute electronic surveys to program advisory committee members to meet standards as required for WTCS.
Develop and maintain system of program advisory committee information required for Technical Skills Attainment (TSA).
Gather, assemble, track and prepare TSA information for submission to WTCS.
Support the Program Accreditation Standing Committee.
Develop and maintain system to track program accreditation, interim reports, self-study due dates and site visit dates.
Provide support to program directors through the entire program accreditation process.
Maintain database of program accreditation resources for common use.
Organize program document libraries and upload documents needed for self-study and site visits.
Prepare communications to CVTC Leadership and relevant stakeholders regarding program accreditation.
Complete program accreditation applications as needed.
Initiate request for payment of program accreditation fees as needed, and properly allocate accreditation expenses.
Support the program development meetings by assisting with agenda development, scheduling, catering, and completing minutes.
Coordinate communication with internal and external workforce stakeholders to develop new programs (i.e., DACUMS, Ad-Hoc Committees, etc.).
Use basic principles of survey design to develop, create, and distribute electronic surveys to workforce stakeholders to meet standards as required for WTCS.
Update Curriculum web pages regularly and assist in developing new content.
Use HTML coding to maintain department webpage.
Provide lead support for Senior Director of Curriculum & Assessment.
Assist with department strategic projects by using basic techniques of project management.
Support the program director/department chair meetings by assisting with agenda development, scheduling, catering, and completing minutes.
Manage calendars, scheduling, and organize departmental documents to ensure accuracy and accessibility.
Schedule meetings, prepare materials and agendas, record minutes and provide administrative support for meetings.
Provide administrative support for various committees.
Provide administrative support to Curriculum department as needed.

Benefits

2026 annual benefits include:
3 – 4 weeks of paid vacation time based on years of service
11 paid holidays
Paid winter br eak - varies each year based on academic calendar and, at a minimum, includes days between Christmas and New Year’s holidays (some exceptions may apply for essential workers)
Paid summer break - the week of July 4th.
4 paid personal days
3 weeks (15 days) paid sick time annually for absences due to illness, injury, or doctor and dentist appointments of the employee, dependent children, spouse, or parents of the employee or spouse; cumulative to 135 days (1,080 hours)
Paid bereavement time
Paid volunteer time
Tuition reimbursement up to $2,500 annually (eligibility requirements apply)
Health insurance for employee, spouse, and dependents with attached Health Savings Account (HSA); CVTC contributes $3,400 annually for a family plan or $1,700 annually for a single plan to your HSA
Wellness incentive of up to $600 for employees enrolled in CVTC’s health insurance
$2,500 cash-payment in lieu of CVTC health insurance coverage for employees who have credible coverage through another source
Dental insurance for employee, spouse, and dependents
Vision insurance for employee, spouse, and dependents
Life and long-term disability insurance premiums paid by CVTC
Wisconsin Retirement System (WRS), CVTC matches 7.2%, vested at 5 years of credible service
403(b) tax deferred annuity program
457(b) deferred compensation plan
Section 125 flexible spending accounts
Employee Assistance Program (EAP)
Professional development
Certified Gold Level Family Friendly Workplace (FFW)
Access to expansive collection of college and public library resources for personal and professional use
Free or low-cost services offered by CVTC program students, such as computer repair, automotive repair, Shear Inspiration Salon and Spa , aesthetician services and 620 West restaurant and culinary pop ups
Benefits begin on the first date of employment (i.e., there is no waiting period).