CSCU Administrative Assistant

Connecticut State Community College•Farmington, CT

30d•$30•Onsite

About The Position

Connecticut State Community College (CT State) was launched on July 1, 2023, through the consolidation of Connecticut’s 12 community colleges. With campuses and satellite locations statewide, CT State serves all 169 towns and neighboring states. As the largest community college in New England, CT State is committed to providing high-quality, affordable, and accessible education that supports students’ academic, career, and personal success. Working under the supervision of the President of the CT State Tunxis Campus, the Administrative Assistant provides confidential administrative support to the effective and efficient operation of the President’s Office.

Requirements

A combination of experience and training in a professionally oriented office setting with three (3) or more years of experience.
Demonstrated ability to produce quality written materials using computer equipment and software, to produce spreadsheets using associated software
Demonstrated ability to meet personally with a variety of people as a representative of the CSCU System
Strong organizational skills to maintain an orderly and efficient office operation
Ability to work effectively with individuals from diverse academic, socioeconomic, cultural, and ethnic backgrounds, including individuals with disabilities
Excellent interpersonal, oral, and written communication skills
Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Teams)

Nice To Haves

Associate’s degree in Business Administration or related field.
Five (5) or more years of experience as a secretary or higher.
Experience providing administrative support to a Dean or higher administrator in higher education.
Experience with Enterprise Resource Planning (ERP) systems such as Banner student information system.
Bilingual or multilingual.

Responsibilities

Reception. This may involve screening in-person visitors, in-bound emails and telephone callers to determine the nature and urgency of matters and whether the executive(s) should be the one(s) to respond or if the matters should be referred elsewhere or if the incumbent is best able to respond.
Preparation of correspondence and reports. This task may involve composing letters and other correspondence either for the executive manager’s signature or for the incumbent’s own signature.
Maintenance of schedules and online calendars for the executive(s) to whom assigned.
Schedule and operate video and audio calls using the system’s platforms--WebEx and Microsoft Teams.
Support the executive in staffing of Board/Campus committees including scheduling of meetings, posting of agendas and meeting materials, recording of meeting proceedings and writing of minutes, supporting committee member engagement, etc. in compliance with established policies and practices including the Freedom of Information Act.
Organizing and maintaining confidential records in both electronic and paper files.
Performing specialized functional tasks.
Develops and submits procurement requisitions on behalf of the requesting department/division in the preparation of purchase orders.
Manages vendor invoices for payment processing.
Places orders for office supplies, meeting materials, and other goods and services as needed based on approved vendor purchase orders.
Assists in developing and administering departmental expense budgets based on established spending needs.