CRTEC Program Coordinator (open-rank)

University of Colorado

9d•Hybrid

About The Position

This position will be a member of the Cancer Research Training and Education Coordination (CRTEC) team within the Cancer Center Administration Office. As a program coordinator on the CRTEC team, you will be responsible for providing program coordination to the Cancer Center CRTEC team. Responsibilities include coordinating CRTEC education programs, assisting in the logistics and planning of CRTEC events, and coordinating with members of other Cancer Center teams on collaborative initiatives including the following teams Operations, Communications, Research, Faculty and Staff Resources (FaSR), Community Outreach and Engagement (COE) and Finance teams. The University of Colorado Cancer Center’s vision is to Prevent and conquer cancer. Together. This role and the CRTEC team are vital to the Center achieving its vision.

Requirements

Bachelor’s degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science or a directly related field from an accredited institution.
One year of professional level experience in a program coordination role within an academic, healthcare and or business-related environment.
Two (2) years of professional level experience in a program coordination role within an academic, healthcare and or business-related environment.
Applicants must meet minimum qualifications at the time of application.
Applicants must be legally authorized to work in the United States without requiring sponsorship.
Exceptional interpersonal skills, particularly ability to connect emotionally with students and scholars who participate in the research education programs
Present and maintain a professional, polished, and positive demeanor/disposition while working with internal and external partners in a dynamic, high-paced environment.
Excellent organizational skills and the ability to manage multiple projects at one time.
Ability to represent the Cancer Center, CRTEC office and the assigned education programs with enthusiasm and professionalism.
Ability to establish priorities and meet competing deadlines.
Excellent written and oral communication skills.
Ability to manage complex logistical problems and situations.
Strong problem-solving skills.
Creativity and innovation in designing marketing and communications materials.
Ability to work independently with minimal supervision to accomplish a variety of tasks and goals with overlapping timelines.
Proficient with Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint.
Knowledge of writing and grammar, including APA style.

Nice To Haves

Professional and progressively responsible program coordination experience.
Proficient with University of Colorado finance systems (i.e. Peoplesoft, Concur, Marketplace).
Experience with Microsoft Office suite and SmartSheet software.
Experience working in an academic medical setting or secondary science education.

Responsibilities

All around coordination of cancer research education programs.
Maintain the education programs web pages and application portals.
Manage the programs’ application processes.
Assist with participant recruitment.
Organize and execute the competitive review process of applicants,
Work with Program Directors to coordinate mentor-matching processes.
In collaboration with the CU Evaluation Center, CRTEC leaders and research education Program Directors create, implement and analyze program evaluation and participant tracking surveys and compile program evaluation results and metrics.
Coordinate with the UCCC HR office to carry out human resources processes for onboarding program participants including hiring, badging and access processes.
Coordinate travel and housing for out-of-state program participants.
Work with CRTEC leaders and research education Program Directors to create and implement the program activities, including recruit faculty to present the workshops and lectures, recruit facilitators for the workshops and lectures, coordinate campus visits, coordinate social and networking events, coordinate peer mentoring activities.
Other program coordination duties as assigned.
Organize program events including room reservations, catering, creating program agendas, creating abstract booklets, creating and printing student certificates.
Assist in development of creative materials such as PowerPoint presentations, webpages, branding, brochures, etc.
Coordinate with the UCCC Communications office to disseminate programmatic events and announcements.
Manage program events calendars.
Other event and meeting management duties as assigned.
Assist program directors and the UCCC grants team in applying for funding, managing the speed types and accounts, and submitting progress and expenditure reports to outside sponsors.
Assist the UCCC grants staff to compile data for the RPPR and annual progress reports.
Perform program related procurement tasks including budget and policy adherence, finance report creation and submission, vendor coordination and management, processing honorarium payments for external lecturers, and organizing travel and lodging for program-related travel, invited faculty and others as needed.
Other procurement and finance duties as assigned.
Independently manage the logistics, planning and coordination of cancer research education programs and events, including internal programs and events, conferences, meetings, and various education outreach activities.
Independently develop creative materials such as PowerPoint presentations, webpages, and other forms of communication materials for the CRTEC office and specific education programs.
Provide consistent and efficient direct operational support to the CRTEC office leadership including the Associate Director and the Assistant Director and other education programs directors.
Independently perform fiscal responsibilities related to the programs or projects being coordinated.