Crewing Coordinator

FloSports, Inc.•Austin, TX

About The Position

We are looking for a Crewing Coordinator to join our team at FloSports. The Crewing Coordinator will coordinate the onboarding and hiring of Contractors as well as the facilitation of travel arrangements for live events. Additional duties include posting open jobs, building crew lists, processing time and expenses, supporting the Crewing Department, and cross-departmental collaboration. Also responsible for the classification and compliance of Contractors while negotiating and distributing confirmations for each vertical.

Requirements

Background in basic live-sports production; familiarity and crewing preferred
BS/BA degree preferred
Must have basic understanding of how to work with managers on budgets and complements
Must have strong verbal and written communication skills, and the aptitude to communicate with all levels of management
Intermediate proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) is required
Be able to build financial spreadsheets using Excel, Google Sheets
Excellent organizational skills while having the ability to multitask ,yet ask for proper direction when applicable
Independent thinker and ability to educate self with information provided
Must be comfortable working in a fast-paced environment while multitasking with attention to detail, accuracy, and excellent follow-up

Nice To Haves

Salesforce, Worksuite, eRecruit knowledge a plus

Responsibilities

Coordinate and disseminate accurate information to Director, Crewing Manager, and Crewing Coordinators as well as other departments involved in projects
Manage Contractor travel arrangements, crew sheets, payroll assistance, reimbursement resolution, and the distribution of information to appropriate parties
Ability to report up and manage across all departments
Coordinate building of all show templates and ensure payroll data is being entered
Manage department systems and applications; including all aspects of Contractor hiring (W2, 1099, position), travel (staff and freelance)
Ability to make smart decisions and seek assistance based on information provided as it relates to all the above to keep company compliant
General Crewing administration; onboarding, job postings, bulk hires, and data entry

Benefits

Recognized three years in a row as a Top Workplace by the Austin-American Statesman
Flexibility at work - you can take control of your profession and personal schedule
All-hands events hosted annually in beautiful Austin, Texas
Annual equity awards for all top performers
Competitive and comprehensive medical, dental and vision plans
Peace of mind through company-paid short-term disability, long-term disability and life insurance
Generous 401(K) company match vested immediately
Progressive parental leave policies
Flexible paid time off
Hack-a-thons and a full calendar of team-building and social events
Company donation to youth teams and leagues that our employees coach
Stocked snack bar, catered lunch and breakfast tacos every week