Creative Project Manager

Medica • Minnetonka, MN

6d • Hybrid

About The Position

Medica is a nonprofit health plan with more than a million members that serves communities in Minnesota, Nebraska, Wisconsin, Missouri, and beyond. We deliver personalized health care experiences and partner closely with providers to ensure members are genuinely cared for. We're a team that owns our work with accountability, makes data-driven decisions, embraces continuous learning, and celebrates collaboration — because success is a team sport. It's our mission to be there in the moments that matter most for our members and employees. Join us in creating a community of connected care, where coordinated, quality service is the norm and every member feels valued. The Creative Project Manager is responsible for all aspects of the development and implementation of assigned projects and or initiatives and provides a single point of contact for those projects. Provides subject matter expertise based on established project management techniques. Performs other duties as assigned.

Requirements

• Bachelor’s degree or equivalent combination of education and work experience
• 3+ years of related experience, including demonstrated project management experience
• Experience driving deliverables across all media types, including print, video, digital, and OOH
• Experience managing projects using workflow software (Robohead, Workfront)
• Demonstrated success driving execution and managing complex efforts to meet time and budget targets
• Expert communicator, capable and confident working with all levels of stakeholders
• Detail-oriented and able to quickly pivot to address changing timelines or requirements
• Comfortable with ambiguity
• Eligibility to work in the US: Medica does not offer work visa sponsorship for this role. All candidates must be legally authorized to work in the United States at the time of application. Employment is contingent on verification of identity and eligibility to work in the United States.

Responsibilities

• Project Management: Manage workflow and deliverables
• Daily management of tasks in the workflow tool
• Facilitate weekly status meetings and review status reports
• Report project status to stakeholders and team; help eliminate roadblocks and identify solutions for projects that are off track
• Ensure Robohead accountability with partners
• Facilitate forward-planning meetings with business partners to identify upcoming work, prioritize current work, and address bottlenecks
• Coordinate weekly creative reviews and traffic circulation/review process
• Support coordination of assets
• Coordinate retrospectives for significant projects or to address issues
• Assess current processes and provide recommendations for improvement
• Workflow Management: Manage intake, resource assignments, and schedule work reviews
• Ensure Robohead adherence and provide training to maintain complete and up-to-date project documentation
• Review all requests to confirm necessary information is complete
• Coordinate and assign work to designers and writers
• Schedule necessary meetings and reviews
• Review the level of work required for projects (tier projects)
• Provide reporting on team capacity, efficiency, and success in meeting deadlines
• Ensure standardized project timing and processes across design and copy teams
• Key Initiatives Support: Ensure seamless execution and provide reporting for key creative deliverables
• Provide summaries of accomplishments, risks, and progress for creative deliverables for OEP/AEP and 1/1 readiness
• Coordinate and manage creative deliverables for key brand touchpoints such as the Medica Magazine and Annual Report
• Establish and govern consistent job naming conventions and file/folder hierarchy
• Partner with the MDAC librarian on process, training, tools, and governance to ensure efficient and consistent access to creative assets and deliverables in the Digital Asset Library

Benefits

• Medica offers a generous total rewards package that includes competitive medical, dental, vision, PTO, Holidays, paid volunteer time off, 401K contributions, caregiver services and many other benefits to support our employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees