Creative Ops Sample Coordinator - Photoshoot focus

Uniform Advantage (UA Brands)•Fort Lauderdale, FL

13d•Onsite

About The Position

We’re looking for a highly organized and detail-driven Creative Ops Sample Coordinator to play a key role in bringing our photoshoots to life. In this position, you’ll own the coordination and logistics of all sample assets, ensuring every shoot runs seamlessly within our fast-growing vertical retail business specializing in medical and culinary uniforms. This role plays a critical part in ensuring photoshoots run seamlessly by managing, preparing, and tracking all apparel samples and related assets. You will partner closely with creative, marketing, and production teams to ensure every item is shoot-ready, delivered on time, and returned accurately. If you thrive in a fast-paced, creative environment and enjoy being behind the scenes making photoshoots successful, this role is for you.

Requirements

Strong organizational and time-management skills with the ability to juggle multiple shoots and deadlines
Exceptional attention to detail, especially in styling and presentation
Ability to work both independently and collaboratively in fast-paced environments
Proficiency in Microsoft Excel for inventory tracking
Strong communication skills and a team-oriented mindset
Action-oriented, resilient, and adaptable under tight timelines
Passion for fashion, product presentation, and creative production
Someone who thrives in photoshoot environments and enjoys hands-on coordination
A highly organized operator who can anticipate needs before they arise
A dependable team player who keeps creative projects running smoothly
A problem-solver who can pivot quickly and maintain composure on set
1–3 years of experience in fashion, apparel production, or photoshoot/sample coordination preferred

Responsibilities

Own end-to-end sample coordination for photoshoots, from prep through wrap
Prepare and organize all samples for shoots, ensuring accuracy against shot lists and styling needs
Ensure all garments are steamed, tagged, styled, and presentation-ready
Pack, transport (if needed), and track all samples for on-set or off-site shoots
Support on-set needs, including quick changes, organization, and maintaining sample integrity
Oversee post-shoot returns, ensuring all items are accounted for, organized, and properly stored
Responsible for securing the correct sample sizes for virtual fittings
Coordinate product embroidery needs for asset development and photoshoots
Manage and maintain all apparel samples from development through production
Track incoming and outgoing samples using inventory systems or spreadsheets
Coordinate sample requests across creative, marketing, and sales teams
Conduct regular inventory audits and resolve discrepancies
Maintain a clean, organized, and efficient sample room
Coordinate closely with Product Development, Design, and Merchandising teams on product needs
Oversee product inventory planning for photoshoot and creative needs
Manage the physical garment sample library and prop inventory
Lead onboarding and offboarding of samples in alignment with SLAs
Build and maintain strong relationships with internal and external partners

Benefits

Medical and Pharmacy Coverage
Dental and Vision Coverage
Life/AD&D Insurance
Employee Assistance Program – self-care and support for life’s everyday challenges
Extensive 401(k) plan with company matching - Save for your future
Short & Long Term Disability – Company Paid
Accident, Hospital Care, and Critical Illness Insurance – Protect your Income
Auto Insurance
Legal Insurance and ID Theft Protection
Nationwide Pet Insurance
Holiday Pay
Paid Time Off – Life Balance
Volunteer Time Off – Make an Impact
Employee Discount Program
Referral Program - Get paid to work with Friends
Free Parking at the Downtown Corporate Office
Regular Social Activities and Events – Mandatory Fun