Courtroom Clerk (Criminal Courtroom Clerk)

State of Oregon • Oregon City, OR

28d

About The Position

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role directly affects the people in our community who come to the court to have their cases resolved. We need staff who want to have direct impact in their communities, value OJD's efforts to remove barriers to access justice services and enjoy a high level of customer service and interaction with the public. We are committed to building a diverse, inclusive team and encourage applications from candidates of all backgrounds to apply. We consider relevant work and past lived experience and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position.

The Clackamas County Circuit Court is hiring a Criminal Courtroom Clerk (Courtroom Clerk). In this role… Much of your day will be spent preparing criminal dockets, scheduling criminal hearings and working in a courtroom; in the courtroom, you will maintain a docket, receive and enter pleadings, and create judgments based on the judge’s ruling. You are expected to provide direction and expertise in all areas of criminal case management, processing, and scheduling for the court. You will interact with both internal and external customers in person, via email and over the phone. You will assist judges, attorneys, and court staff with court policy and in using the court system. You will help the public with the status of their cases or to understand court procedures as it relates to criminal case types. You will process, review, and enter all criminal pleadings, including complex motions and orders, search warrants, sentencing judgments and probation violation judgment orders from court. You will also prioritize pleadings, process mail requests and work with judicial staff to resolve issues. Your workflow will include preparing correspondence and distributing pleadings, judgments, and hearings notices. Lastly, you will assist the Criminal Supervisor with the clerical management of various reports. Assigned tasks may be changed to accommodate workload and organizational needs. We welcome all candidates who are inspired by our work and mission .

Requirements

• The qualified candidate must have at least three (3) or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents AND Possess a high school diploma or equivalent OR Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.
• REQUIRED: a cover letter that demonstrates how you meet the Minimum Qualifications, Special Qualifications, and Requested Skills and Attributes , listed below. Using a generic cover letter is likely not going to get you an interview, so please take the time needed to personalize your cover letter. Prepare your cover letter before starting your Workday application.
• REQUIRED : a completed work history, either by completing the Job History (internal candidate) or Work Experience (external candidate) portion of your Workday profile OR by attaching an updated resume.
• Attach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application. The attached cover letter file should include your name. In the body of your cover letter, please include responses to each of the Requested Skills and Attributes listed below . Address the cover letter “To the Hiring Manager.”
• Attach your updated resume in the Resume / CV / Cover Letter section of the application. The attached resume file should include your name. OR Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.

Nice To Haves

• Criminal Case experience preferred but not required.
• Experience working in a court or legal environment is preferred but not required.
• Experience performing a variety of clerical or administrative tasks in a business or professional environment.
• Experience using a variety of software programs to access and input information and complete various tasks.
• Experience explaining complex rules, policies, procedures, or processes to individuals who have difficulty understanding.
• Experience identifying and safeguarding confidential information and materials.
• Skill responding tactfully and professionally to customers or clients who are facing challenging life circumstances or stressful situations and actively listening while being patient with customers who are frustrated.

Responsibilities

• Preparing criminal dockets
• Scheduling criminal hearings
• Maintaining a docket
• Receive and enter pleadings
• Create judgments based on the judge’s ruling
• Provide direction and expertise in all areas of criminal case management, processing, and scheduling for the court
• Interact with both internal and external customers in person, via email and over the phone
• Assist judges, attorneys, and court staff with court policy and in using the court system
• Help the public with the status of their cases or to understand court procedures as it relates to criminal case types
• Process, review, and enter all criminal pleadings, including complex motions and orders, search warrants, sentencing judgments and probation violation judgment orders from court
• Prioritize pleadings, process mail requests and work with judicial staff to resolve issues
• Preparing correspondence and distributing pleadings, judgments, and hearings notices
• Assist the Criminal Supervisor with the clerical management of various reports

Benefits

• We pay 95% to 99% of medical insurance premiums for full-time employees [OR up to 99% of medical insurance premiums for part-time employees], including mental health coverage.
• The hourly equivalent for this position is $27.49 - $42.65. [OR The annual salary for this position is $57,183 - $88,708.]
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!
• In this job profile, we offer candidates new to OJD up to the third step of the salary range, depending on experience.
• You are potentially eligible for a 5% annual increase.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED