Courtroom Assistant to Judge Francis

Maricopa County • Phoenix, AZ

7d

About The Position

Judge Jillian Francis seeks a Courtroom Assistant in the Lower Court Appeals. The Courtroom Assistant provides coordination of courtroom proceedings and performs a variety of specialized legal clerical support duties related to the high volume, fast-paced operations of Lower Court Appeals.

Requirements

• High School diploma or GED
• Three (3) years of progressively responsible administrative experience, preferably in a court or legal environment OR Combined Education And Experience Qualifications: An equivalent combination of post-secondary education may substitute on a year-for-year basis.
• Knowledge Of: Legal research methods and techniques Court policies, procedures, and operations State laws, rules, and regulations
• Skill In: Effectively and professionally communicating verbally and in writing to convey information effectively and appropriately based on audience, including providing directives to large groups of people Utilizing the following programs and equipment; Microsoft Outlook, Word, & Excel; iCIS, OnBase, eFile, multi-line telephone system, copy machine, e-courtroom equipment, and fax machine Critical thinking and evaluating information to determine best solution
• Ability To: Perform work tasks with attention to detail Establish and maintain effective working relationships with others Make sound decisions in accordance with regulations, policies and procedures Ability to prioritize tasks and re-prioritize tasks based on importance and time sensitivity

Nice To Haves

• Bilingual skills in Spanish/English
• Experience within a courtroom environment; maintaining order and integrity of the court process
• Experience with Microsoft Outlook, Microsoft Word, iCIS, multi-line telephone systems, copy machine

Responsibilities

• Interacts directly with the public, jurors, attorneys, case managers, court staff, outside agency staff, court interpreters, MCSO deputies, and court security.
• Prepares the courtroom for hearings, coordinates courtroom actions with Courtroom Clerk, and manages the courtroom during proceedings maintaining order and integrity of the court process.
• Prepares jury room, oversees jury panels, escorts jurors to and from the courtroom, and tends to needs of the jury including answering non-legal questions.
• Assist witnesses and attorneys during proceedings, including monitoring exhibits for admission prior to publishing to the jury using e-courtroom equipment.
• Prepares e-courtroom equipment (digital FTR recorder, white noise machine, electronic presentation equipment, electronic fingerprint equipment etc.) for use during hearing; coordinates the use of and runs equipment during hearing and troubleshoots technical issues.
• Utilizes court system (iCIS) check-in and printed calendar to determine whether case parties are present, obtain additional information/documents needed for court from litigants, call all parties into the courtroom, communicate cases called with courtroom clerk and the Judicial Officer.
• Prepares files for the court, distributes the court calendar, reviews files for missing information and court readiness, reviews motions for accuracy and compliance with rules of procedure; contact parties for missing information.
• Assists with case processing, setting hearings, and providing hearing dates during court proceedings.
• Performs critical data entry of hearing outcomes and results into the court system (iCIS) in real time in order to maintain updated data, modify existing records, or initiate court ordered actions.
• Utilizes court database systems to complete final upload of documents into court docket.
• Works collaboratively with other divisions to offer assistance in times of need, emergency situations, and as scheduled.
• Provides back-up coverage of Judicial Assistant duties at the direction of the Judicial Officer/court administration.
• Assists the Judicial Officer and Judicial Assistant with the calendar & other assignments by request.

Benefits

• We offer generous paid time off, paid sick leave, and 10 paid holidays!
• We have affordable medical, dental, and vision insurance, and our employees are entitled to coverage by one of several State-sponsored retirement pension plans, our employee assistance program, and wellness incentives.
• Additionally, our employees have the option of life insurance, disability, a group legal plan, and pet insurance.
• Under the current guidelines for the Public Service Loan Forgiveness (PSLF) Program, the Maricopa County Superior Court is a qualifying employer. Therefore, any full time Judicial Branch employee, who meets other eligibility criteria may be eligible for loan forgiveness under this program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees