Judicial Assistant to Judge Taylor

Maricopa County • Mesa, AZ

2d • $48,360 - $54,080

About The Position

Judge B. Don Taylor seeks a Judicial Assistant who is a highly-skilled problem solver who can juggle competing priorities, demonstrate exceptional organization skills, and navigate sensitive issues with diplomacy all in support of the day-to-day activities of the Family Court department. The ideal candidate has excellent communication skills, attention to detail, a positive attitude, and a willingness to contribute to the overall success of the Judicial Branch.

Requirements

• High School diploma or GED
• Three (3) years of administrative experience OR Combined Education And Experience Qualifications: Experience as a Bailiff/Courtroom Assistant or Judicial Clerk Senior within the Maricopa County Superior Court may substitute for the experience requirement.
• Completion of an accredited legal secretary or paralegal training program or certification, may substitute for two (2) years of experience.
• An equivalent combination of post-secondary education may substitute on a year-for-year basis.
• Knowledge Of: Court policies and procedures, legal terminology, office procedures and practices, and the legal requirements for processing court documents.
• Principles and processes for customer service standards and procedures.
• Skill In: Verbally communicating with others to convey information effectively.
• Communicating effectively in writing as appropriate for the needs of the audience.
• The use of computer applications and software such as MS Outlook, Word, Excel, iCIS, OnBase, and eFile., OneDrive, SharePoint Standard office equipment such as: multi-line telephone system, fax machine, and copier.
• Ability To: Understand and follow quickly and accurately brief oral and written instructions.
• Make sound decisions in accordance with regulations, policies and procedures.
• Maintain a court calendar and work effectively with judges, commissioners, attorneys, court personnel, and the public.

Nice To Haves

• Experience working in a court system, law office, or other legal setting.
• Experience with court procedures, legal terminology, and the legal requirements for processing court documents.
• Experience interacting with judges, commissioners, or attorneys.

Responsibilities

• Provides all administrative support to assigned Judge, Commissioner or Division Administration as a Judicial Assistant and/or Courtroom Assistant.
• Prepares, maintains, and revises daily court calendars, including: setting hearings/trial dates and processing motions.
• Arranges for interpreters, court reporters, and special assignments as necessary.
• Reviews case files for completeness; contacts interested parties for missing information.
• Prepares information for Judge's or Commissioner's review prior to hearings.
• Prepares courtroom, gathers all parties for hearings, directs when cases will proceed to courtroom, and manages calendar flow.
• Assists in case flow management with daily input of hearing outcomes into the court database.
• Handles a variety of requests, inquiries, and complaints from litigants, the public, lawyers, judges and other court personnel.
• Transcribes a variety of letters, memoranda and jury instructions when requested.
• Provides administrative support for Court Administration, including providing coverage, customer assistance, answering phone calls, and reviewing Cal-Acti reports.

Benefits

• We offer generous paid time off, paid sick leave, and 10 paid holidays!
• We have affordable medical, dental, and vision insurance, and our employees are entitled to coverage by one of several State-sponsored retirement pension plans, our employee assistance program, and wellness incentives.
• Additionally, our employees have the option of life insurance, disability, a group legal plan, and pet insurance.
• Under the current guidelines for the Public Service Loan Forgiveness (PSLF) Program, the Maricopa County Superior Court is a qualifying employer. Therefore, any full time Judicial Branch employee, who meets other eligibility criteria may be eligible for loan forgiveness under this program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees