Courtroom Assistant - Floater
About The Position
About The Position: The Courtroom Assistant Floater provides coordination of courtroom proceedings and performs a variety of specialized legal clerical support duties related to the high volume, fast-paced operations of a Criminal Court division. About The Superior Court: The Superior Court of the Judicial Branch of Arizona in Maricopa County is dedicated to providing a safe, fair and impartial forum for resolving disputes, enhancing access to our services, and providing innovative, evidenced-based practices that improve the safety of our community and ensure the public's trust and confidence in the Judicial Branch. The Superior Court in Maricopa County, one of the largest, most innovative and progressive trial courts in the nation, seeks innovative individuals to join our team who will embrace our vision of excellence and the principles inherent in the Rule of Law...every person, every day, every time. We fulfill these principles through a culture that values fairness, respect, integrity, innovation, and safety.
Requirements
- High School diploma or GED
- Three (3) years of progressively responsible administrative experience, preferably in a court or legal environment, or other experience that would demonstrate possession of the required knowledge and abilities
- An equivalent combination of post-secondary education may substitute on a year-for-year basis.
- Knowledge Of: Legal research methods and techniques
- Court policies, procedures, and operations
- State laws, rules, and regulations
- Skill In: Effectively and professionally communicating verbally and in writing to convey information effectively and appropriately based on audience, including providing directives to large groups of people
- Critical thinking and evaluating information to determine best solution
- The use of standard office equipment and software
- Ability To: Establish and maintain effective working relationships with others
- Prioritize tasks and re-prioritize tasks based on importance and time sensitivity
- Make sound decisions in accordance with regulations, policies and procedures
Nice To Haves
- Bilingual in Spanish/English
- Experience within a courtroom environment; maintaining order and integrity of the court process
- Experience with Microsoft Outlook, Microsoft Word, iCIS, multi-line telephone systems, copy machine
Responsibilities
- Prepares files for the court, reviews files for missing information and court readiness, reviews motions for accuracy and compliance with rules of procedure, and contacts parties for missing information
- Aids parties connecting virtually, telephonically, and in-person to courtroom proceedings
- Interacts directly with the public, jurors, attorneys, case managers, court staff, outside agency staff, court interpreters, MCSO deputies, and court security
- Assists litigants, witnesses, and attorneys during proceedings, including monitoring exhibits for admission prior to publishing to the jury using e-courtroom equipment
- Prepares e-courtroom equipment (digital FTR recorder, white noise machine, and electronic presentation) for use during hearings; coordinates the use of and runs equipment during hearings and troubleshoots technical issues
- Utilizes court system (iCIS) check-in and printed calendar to determine whether case parties are present, distributes the court calendar, obtains additional information/documents needed for court from litigants, calls all parties into the courtroom, communicates cases called with courtroom clerk and the Judicial Officer
- Assists with case processing, setting hearings, and providing hearing dates during court proceedings
- Performs critical data entry of hearing outcomes and results into the court system (iCIS) in real time in order to maintain updated data, modify existing records, or initiate court ordered actions
- Utilizes court database systems to complete final upload of documents into court docket
- Works collaboratively with other divisions to help in times of need, emergency situations, and as scheduled
- Provides back-up coverage of Judicial Assistant duties at the direction of Probate Department Administration
- Assists the Judicial Officer and Judicial Assistant with the calendar & other assignments as directed by the Criminal Department Administration
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
251-500 employees
