Court Operations Specialist

Maricopa County • Phoenix, AZ

3d • $20 - $31 • Onsite

About The Position

If you're beginning your Court Administration career, our Court Operations Specialist position is the perfect path for you! The Court Operations Specialist performs an essential role for the Clerk of the Superior Court by providing access to the judicial system and related public records. You will assist the public, legal community, Courts, County, and other governmental agencies so they can pursue legal processes and/or obtain and maintain legal and financial records and information. Take the leap and jump into this amazing career opportunity today! Want to learn more about this opportunity? Check out a day in the life of a Court Operations Specialist (AKA Administrative Assistant) by clicking on the video link! This recruitment will be used to fill multiple vacancies throughout our various Court locations. About Us Join a team on a mission to provide fair and equitable access to justice. Clerk of the Superior Court is looking for people who strive to provide excellent customer service, collaborate in a team atmosphere, and serve the community. Every member plays a vital role in providing services for the justice system, the legal community, and the general public. COSC adopted Factors for Success to provide transparent guidance for sustainability, strategic initiative achievement, positive learning culture, and inclusivity by linking foundational skills and value-based behaviors. The four Factors for Success and related competencies are: Thought: Have and use the appropriate knowledge. (Business Acumen, Customer Focus, Strategic Mindset) Results: Take initiative and be accountable for results. (Takes Initiative, Ensures Accountability, Results Focused) People: Effectively communicate and interact with others. (Influential, Develops/Others Teamwork, Collaborative) Self: Recognize and reflect on oneself and one’s behavior. (Authentic, Aware, Flexible) Proud to Offer Work with a greater purpose Tuition reimbursement Exceptional work-life balance Opportunities for growth and development within Maricopa County Low-cost, high-value healthcare for you and your qualifying dependents Child care benefits, including access to our on-site center Maricopa County Kids Club, dedicated to serving Maricopa County families Paid vacation, sick time, and parental leave Extensive wellness program, including an incentive Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring a 12% monthly contribution rate that includes a 100% employer match on Day 1 Want to learn more about the County’s Qualifying and Compensation Philosophy? Follow this link to learn more! Work With Us | Maricopa County, AZ

Requirements

• Two years of clerical, administrative, or customer service experience OR One year working at the Clerk of Superior Court as a Justice System Clerk Associate
• High school diploma or GED
• A combination of post-secondary education and/or job-related experience may substitute for the minimum qualifications on a year-for-year basis

Nice To Haves

• Clerical, administrative, or customer service experience in a court-related or cash-handling environment
• Bilingual (English/Spanish) skills (moderate proficiency in reading, writing, and speaking the Spanish language)

Responsibilities

• Performs extensive cashiering functions at public file counters; collects and processes fees, payments, and bonds; performs extensive processing of public records
• Receives and processes a high quantity of documents and public records from the general public, internal and external customers, legal community, and/or other governmental agencies.
• Provides extensive customer service by responding to a high volume of written and verbal inquiries from a variety of sources; completes extensive case and file research for customers; seals and/or redacts documents and files per court order and/or maintains all sealed, confidential, and discovery materials; processes various complex orders from the Court; and handles the processing of exhibits.
• Reviews, files, and processes new complaints, petitions, exhibits, post-decrees, and subsequent documents, sets hearings, and generates minute entries.
• Performs Special Commissioner, Probate Registrar, and/or Notary functions as necessary.
• Performs data entry functions in automated court systems.
• Cross-trains to perform back-up assistance in other areas or assignments and provides training to coworkers.
• Performs other duties as assigned.

Benefits

• Tuition reimbursement
• Exceptional work-life balance
• Opportunities for growth and development within Maricopa County
• Low-cost, high-value healthcare for you and your qualifying dependents
• Child care benefits, including access to our on-site center Maricopa County Kids Club, dedicated to serving Maricopa County families
• Paid vacation, sick time, and parental leave
• Extensive wellness program, including an incentive
• Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring a 12% monthly contribution rate that includes a 100% employer match on Day 1

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees