Court Operations Specialist

State of Oregon • Hillsboro, OR

2d • Onsite

About The Position

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public. We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.

The Washington County Circuit Court in Hillsboro, Oregon, is hiring a Court Operations Specialist to support The Honorable Judge Oscar Garcia at the Washington County Law Enforcement Center. In this role, you will prepare the courtroom and staff multiple daily dockets. When court is in session, you will operate and monitor the digital recording equipment, complete log notes, and fill out forms, orders, and judgments. You will verify that pleadings submitted to the court are accurate and complete, research the status of cases, and enter orders into the record. You will provide reception for the courtroom, distribute copies of documents, and watch for security concerns as needed. You will also schedule and facilitate remote hearings. In chambers, you will perform data entry, maintain multiple calendars, arrange for the return or disposal of exhibits, prepare orders, and proofread and distribute correspondence. You will also help track cases and documents, manage the assigned caseload, and receive and deliver mail, documents, and supplies. As the main point of contact for the office, you will answer customers’ questions about pending motions, outstanding rulings, and scheduled hearings, and you will prevent ex parte contact with the judge. The support you provide will be in person, over the phone, and through email. Assigned tasks may be changed to accommodate workload and organizational needs. This position works as part of a team and is expected to work with other judges and their staff to accommodate staffing requirements as needed.

Requirements

• The qualified candidate must have a high school diploma or equivalent.
• Four (4) years of responsible administrative experience in a moderately complex office or business setting demonstrating the knowledge, skills, and abilities needed for this position.
• Any combination of education and experience equivalent to four (4) years of experience that typically supports the knowledge, skills, and abilities needed for this position.

Nice To Haves

• Experience working in a courtroom or in legal administration is preferred.
• Bilingual English/Spanish proficiency is preferred.

Responsibilities

• Prepare the courtroom and staff multiple daily dockets.
• Operate and monitor the digital recording equipment, complete log notes, and fill out forms, orders, and judgments when court is in session.
• Verify that pleadings submitted to the court are accurate and complete, research the status of cases, and enter orders into the record.
• Provide reception for the courtroom, distribute copies of documents, and watch for security concerns as needed.
• Schedule and facilitate remote hearings.
• Perform data entry, maintain multiple calendars, arrange for the return or disposal of exhibits, prepare orders, and proofread and distribute correspondence in chambers.
• Help track cases and documents, manage the assigned caseload, and receive and deliver mail, documents, and supplies.
• Answer customers’ questions about pending motions, outstanding rulings, and scheduled hearings, and you will prevent ex parte contact with the judge.
• Provide support in person, over the phone, and through email.
• Work with other judges and their staff to accommodate staffing requirements as needed.

Benefits

• We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.
• You are potentially eligible for a 5% annual increase.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED