Court Operations Specialist

State of Oregon • Newport, RI

1d • Onsite

About The Position

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public. We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.

The Lincoln County Circuit Court in Newport, Oregon, is hiring a Court Operations Specialist to clerk for the Honorable Marcia Buckley. In this role, you will support the judge by announcing the start of court, swearing in witnesses, and processing exhibits. You will digitally record the courtroom proceedings, maintain logs, and keep the official court record. You will also ensure the security of the courtroom and be our jury bailiff during jury trials. This work includes swearing in jurors, monitoring juries during deliberations, and arranging for meals. When hearings are remote, you will facilitate and record the online proceedings. Additionally, you will perform data entry, prepare a variety of court orders and judgments for criminal and civil cases, and scan documents. You will provide forms to customers related to diversion petitions, sex offender registrations, and driver’s license suspensions. You will also provide customer service in person, over the phone, and in writing by answering questions about courtroom operations and the status of cases. You will spend part of your time providing coverage for Judge Buckley’s judicial assistant and clerking in other courtrooms, including the Mental Health and Wellness Specialty Court, as needed. Assigned tasks may be changed to accommodate workload and organizational needs.

Requirements

• The qualified candidate must have a high school diploma or equivalent.
• Four (4) years of responsible administrative experience in a moderately complex office or business setting demonstrating the knowledge, skills, and abilities needed for this position.
• Any combination of education and experience equivalent to four (4) years of experience that typically supports the knowledge, skills, and abilities for the position.

Responsibilities

• Support the judge by announcing the start of court, swearing in witnesses, and processing exhibits.
• Digitally record the courtroom proceedings, maintain logs, and keep the official court record.
• Ensure the security of the courtroom and be our jury bailiff during jury trials.
• Swear in jurors, monitoring juries during deliberations, and arranging for meals.
• Facilitate and record the online proceedings when hearings are remote.
• Perform data entry, prepare a variety of court orders and judgments for criminal and civil cases, and scan documents.
• Provide forms to customers related to diversion petitions, sex offender registrations, and driver’s license suspensions.
• Provide customer service in person, over the phone, and in writing by answering questions about courtroom operations and the status of cases.
• Provide coverage for Judge Buckley’s judicial assistant and clerking in other courtrooms, including the Mental Health and Wellness Specialty Court, as needed.

Benefits

• We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.
• You are potentially eligible for a 5% annual increase.
• OJD is an eligible employer for the Public Service Loan Forgiveness program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED