Court Operations Specialist
About The Position
Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public. We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work, lived experience, and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission . The Polk County Circuit Court in Dallas, Oregon, is hiring a Court Clerk (Court Operations Specialist) . In this role… You will provide courtroom support by taking minutes, preparing judgments and orders, entering data of court events and documents, operating the court’s electronic recorder, and ensuring accurate record of the court proceedings are being created and preserved in accordance with the applicable law, rules, and established business process and guidelines. When not in the courtroom, you will schedule meetings or maintain court calendars for judges, prepare dockets for court sessions, assemble documents and materials and notify parties, arrange prisoner transport, and coordinate court appearances for litigants or court interpreters. You will also coordinate case activities and information with judges, court administration, other operations staff, attorneys, and litigants. As a point of contact for the court, you will assist customers at the counter, on the phone or through email and mail; organize and determine priorities; route parties and materials as appropriate; accept and receipt payments of cost, fees, fines, bail and other monies and balance cash drawer at the end of each day. Lastly, you will obtain and make recommendations after review of financial information for court appointed attorney eligibility. Assigned tasks may be changed to accommodate workload and organizational needs.
Requirements
- The qualified candidate must have a high school diploma or equivalent.
- Four (4) years of responsible administrative experience in a moderately complex office or business setting demonstrating the knowledge, skills, and abilities needed for this position.
- Any combination of education and experience equivalent to four (4) years of experience that typically supports the knowledge, skills, and abilities for the position.
Nice To Haves
- Experience performing a variety of clerical or administrative support tasks, meeting strict deadlines, and maintaining accuracy when interrupted or distracted by a noisy work setting.
- Experience using a variety of software programs to access and input information and complete various tasks.
- Experience coordinating schedules and maintaining calendars.
- Experience providing customer service to a variety of individuals in challenging circumstances, stressful situations, or trauma.
- Experience and skill in writing and reviewing documents for accuracy and completeness.
- Experience handling cash or other monetary transactions, generating receipts, and crediting accounts.
Responsibilities
- Provide courtroom support by taking minutes, preparing judgments and orders, entering data of court events and documents, operating the court’s electronic recorder, and ensuring accurate record of the court proceedings are being created and preserved in accordance with the applicable law, rules, and established business process and guidelines.
- Schedule meetings or maintain court calendars for judges, prepare dockets for court sessions, assemble documents and materials and notify parties, arrange prisoner transport, and coordinate court appearances for litigants or court interpreters.
- Coordinate case activities and information with judges, court administration, other operations staff, attorneys, and litigants.
- Assist customers at the counter, on the phone or through email and mail; organize and determine priorities; route parties and materials as appropriate; accept and receipt payments of cost, fees, fines, bail and other monies and balance cash drawer at the end of each day.
- Obtain and make recommendations after review of financial information for court appointed attorney eligibility.
- Assigned tasks may be changed to accommodate workload and organizational needs.
Benefits
- We pay 95% to 99% of medical insurance premiums for full-time employees [OR up to 99% of medical insurance premiums for part-time employees], including mental health coverage.
- The hourly equivalent for this position is $27.49 - $42.65. [OR The annual salary for this position is $57,183 - $88,708.]
- 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
- OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
