Court Specialist

Allegan County • Allegan, MI

3d • $26

About The Position

Assists the courts in receiving and processing a variety of legal documents related to various court matters. Schedules hearings and prepares notices. Provides information to court patrons via phone, email, and at service window(s). Courts Specialists work as a team along with other positions to maintain training and skills to meet needs within and across various courts as necessary.

Requirements

• Education: High school graduation or GED equivalent. Additional legal terminology, legal secretarial or related coursework desirable
• Experience: Six to twelve (6-12) months of clerical experience, preferably in a court or closely related setting
• Certification/Licensure: Certified Electronic Operator (CEO) or Certified Electronic Recorder (CER) by the Michigan Supreme Court at hire or within one (1) year of hire

Responsibilities

• Opens, date stamps, sorts, reviews and distributes incoming mail.
• Prepares outgoing mail.
• Performs general case filing duties.
• Schedules court hearings and issues notices of scheduled hearings to proper parties.
• Provides patron window coverage; receives and screens telephone calls, mail, clients and visitors; directing people to the proper person or location; provides basic care information and interprets court policy and procedures to court patrons.
• Operates a computer terminal to enter, access, update and correct case and financial information and enters information into the electronic court file system
• Performs clerical functions such as assisting the public with searches for legal documents and compiling information for reports.
• Provides backup court recording coverage for Circuit Court, Family Court, and Probate Court.
• All other duties as assigned.
• Establishes independent case files, including but not limited to, mental, guardianship, conservatorship, and estate; enters case information into computer; manages storage of wills; files petitions and legal documents.
• Receives and receipts inventory and other fees; enters payments into the payment processing system and updated court record.
• Audits inventories and accountings for accuracy, completeness and compliance with applicable statutes and court rules; notifies parties of errors and procedures for making corrections.
• Prepares, mails and maintains records of fiduciary report reminders to fiduciaries and billings including guardians ad litem.
• Serves as liaison to other courts to coordinate cases on assignment.
• Serves as ADR clerk and monitors mediation statuses.
• Provides backup services for jury trials including checking jurors in, checking jurors out, and answering scheduling questions.

Benefits

• Health benefits begin on the first of the month after your hire date - Medical, Dental & Vision (3 medical plans to choose from, 2 of which have a $0 premium)
• County-funded Health Savings Account with our two high-deductible medical plans
• County-paid employee life insurance coverage
• County-paid short-term disability coverage, up to 52 weeks
• Generous retirement plan, including a county contribution of 7% of your annual earnings
• Tuition Reimbursement Program for college degree courses
• Generous PTO plan, including front-loaded hours into PTO bank at hire, and annually on January 1.
• 13 paid holidays, in addition to PTO
• FREE use of Allegan County government's two fitness centers

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED