Court Assistant I

Cameron County•Brownsville, TX

About The Position

Performs clerical work in support of assigned court proceedings. Duties include creating and maintaining accurate records of all court proceedings, including claims, and writs of execution, and to properly maintain the records following the Rules of Civil Procedure Positions in this class perform routine transcript reconciliation and identify needed corrective actions to resolve discrepancies; answer questions; and maintain court proceedings documents and records. Essential Functions The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Obtains legal materials for the judge; maintains special legal resource files; maintains records for the court, and provides information upon request about scheduled court proceedings. Enters civil small claims, debt claims, eviction claims, writs of execution, and garnishments; handles and processes payment monies; enters Traffic citations for DPS, Sheriffs, Parks & Wildlife, University of Texas, Port of Brownsville. Enters class C and Occupational Driver's License, DPS Administrative Hearings and Mental Health commitment warrants section 573.012; enters and issues traffic warrants and magistrates; processes all civil petitions, sets civil petitions for hearings and sets jury trials; disposes all cases. Balances cash receipts/deposit slips; calculates, posts, and/or enters data into the financial management system; reviews preliminary reports; verifies data entry's accuracy; identifies and initiates needed corrective actions; and submits transactions for system processing. Provides assistance and information to employees, managers, vendors, citizens, local businesses, and/or and other interested parties regarding assigned court functions; serves as liaison between supervisors, vendors, and other departments in regards to court policies and activities. Explains policies and procedures. Prepares various department documents requiring knowledge of department policies, programs, and procedures and which may involve researching, compiling, analyzing, retrieving and/or summarizing data. Additional Functions Performs other related duties as required.

Requirements

High School Diploma or GED
supplemented by two (2) years of experience performing secretarial and/or administrative support work in a criminal justice system or legal environment
or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job
Must have a valid Texas Driver's License

Responsibilities

Obtains legal materials for the judge
Maintains special legal resource files
Maintains records for the court
Provides information upon request about scheduled court proceedings
Enters civil small claims, debt claims, eviction claims, writs of execution, and garnishments
Handles and processes payment monies
Enters Traffic citations for DPS, Sheriffs, Parks & Wildlife, University of Texas, Port of Brownsville
Enters class C and Occupational Driver's License, DPS Administrative Hearings and Mental Health commitment warrants section 573.012
Enters and issues traffic warrants and magistrates
Processes all civil petitions, sets civil petitions for hearings and sets jury trials
Disposes all cases
Balances cash receipts/deposit slips
Calculates, posts, and/or enters data into the financial management system
Reviews preliminary reports
Verifies data entry's accuracy
Identifies and initiates needed corrective actions
Submits transactions for system processing
Provides assistance and information to employees, managers, vendors, citizens, local businesses, and/or and other interested parties regarding assigned court functions
Serves as liaison between supervisors, vendors, and other departments in regards to court policies and activities
Explains policies and procedures
Prepares various department documents requiring knowledge of department policies, programs, and procedures and which may involve researching, compiling, analyzing, retrieving and/or summarizing data
Performs other related duties as required.