Court Administrator II, Winona County

Minnesota Judicial Branch•Winona, MN

20h•$40 - $62•Onsite

About The Position

The Third Judicial District of the Minnesota Judicial Branch is seeking a collaborative, strategic leader to serve as Court Administrator II in Winona County. This position serves as the administrative head of District Court operations in Winona County and is responsible for the overall management of court administration, staff supervision, budget oversight, and operational excellence. Winona County has two chambered judges. The Court Administrator is appointed by the District Bench and is supervised by the Judicial District Administrator. Work is performed with a great deal of independence. EXAMPLE OF DUTIES Provide direction and guidance to supervisor regarding prioritization of work and the hiring, training, and coaching of team members. Manage all aspects of case flow to ensure that cases move through the system effectively. Ensure that all documents filed with the court are processed timely and accurately. Coordinate between court departments and justice partners to ensure that cases are scheduled efficiently. Collaborate with judicial officers to manage judicial scheduling to ensure the efficient allocation of judicial resources, compliance with statutory hearing timelines and to ensure effective case management. Manage the financial aspects of court operations including collecting, receiving, and accounting for funds, fees, fines, bonds, and escrow funds and tracking expenditures. Prepare financial reports detailing court financial management. Comply with all fiscal, risk management and audit policies and procedures. Provide input to the District on the development of the Court budget. Plan, design, and oversee courtroom and office space. Collaborate with County partners to ensure appropriate maintenance and security. May oversee technology upgrades or pilot technology initiatives. Manage the retention, storage, accessibility, and purging of court records ensuring compliance with Minnesota Judicial Branch policies and procedures, and other statutory requirements. Work with local Court and District leadership to develop and implement new Court operational policies and procedures in response to changes in the law, Court rules or regulations. Evaluate current local Court and District policies and procedures for effectiveness and draft recommendations for improvements when appropriate. Represent the Court in various committees, task forces, and work groups at the District and County and state-wide level. Act as the public face of the Court to the news media, citizen organizations and other entities interested in the Court.

Requirements

Knowledge of judicial branch human resources policies and procedures, union contracts, and effective supervisory and management techniques.
Knowledge of the judicial branch organizational structure, operations, and the scope of authority of the district court.
Knowledge of procedures and policies, legal documents, laws, and rules pertaining to the operation of the district court and the administration of justice.
Knowledge of court financial management and audit policies and procedures.
Knowledge of laws, rules, regulations, policies and procedures guiding records management and retention.
Knowledge of various technology and information systems used in the court.
Skill to effectively communicate thoughts, ideas, and messages to diverse individuals in oral and written form.
Skill in managing employee performance and in providing constructive positive and corrective feedback.
Skill in project management.
Ability to manage multiple projects or work streams simultaneously and ensure that work is completed in a timely manner.
Ability to develop and maintain effective and collaborative working relationships with judicial officers, justice partners, colleagues, staff and the public.
Ability to manage conflict.
Ability to solve complex problems and make decisions efficiently and effectively
Any combination of training and work experience which indicates possession of the knowledge, abilities and skills listed above.
Five (5) years of relevant work experience in a court or other legal environment such as processing various case types, filing and recordkeeping, completing court administrative duties.
Three (3) years of supervisory experience.
Two (2) years of study at an accredited college or university in business, public administration, court administration or related field

Responsibilities

Provide direction and guidance to supervisor regarding prioritization of work and the hiring, training, and coaching of team members.
Manage all aspects of case flow to ensure that cases move through the system effectively.
Ensure that all documents filed with the court are processed timely and accurately.
Coordinate between court departments and justice partners to ensure that cases are scheduled efficiently.
Collaborate with judicial officers to manage judicial scheduling to ensure the efficient allocation of judicial resources, compliance with statutory hearing timelines and to ensure effective case management.
Manage the financial aspects of court operations including collecting, receiving, and accounting for funds, fees, fines, bonds, and escrow funds and tracking expenditures.
Prepare financial reports detailing court financial management.
Comply with all fiscal, risk management and audit policies and procedures.
Provide input to the District on the development of the Court budget.
Plan, design, and oversee courtroom and office space.
Collaborate with County partners to ensure appropriate maintenance and security.
May oversee technology upgrades or pilot technology initiatives.
Manage the retention, storage, accessibility, and purging of court records ensuring compliance with Minnesota Judicial Branch policies and procedures, and other statutory requirements.
Work with local Court and District leadership to develop and implement new Court operational policies and procedures in response to changes in the law, Court rules or regulations.
Evaluate current local Court and District policies and procedures for effectiveness and draft recommendations for improvements when appropriate.
Represent the Court in various committees, task forces, and work groups at the District and County and state-wide level.
Act as the public face of the Court to the news media, citizen organizations and other entities interested in the Court.