County GEC Contract, Reporting, and Invoice Specialist

HNTB Corporation • Austin, TX

10d

About The Position

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners. This role provides comprehensive support for reporting on a county bond program, over the entire lifecycle from initial stages to project completion. Responsible for project development and construction reporting including coordinating with the internal team project managers, county, the county’s consultants, and TxDOT representatives. Preparing and updating program template documentation of program tasks. Document control responsibilities include managing the reporting filing structure for projects and ensuring proper document control. Responsible for the reimbursement invoicing process for the program, federal disadvantaged business enterprise reporting, coordination with Metropolitan Planning Organization representatives regarding short- and long-range planning reporting, and preparation of grant funding applications. This opportunity entails contracting support for construction or professional service projects and contracts. Reviews contracts and other project-related documentation for compliance with client policy and requirements.

Requirements

• High School/GED or equivalent
• 3 years’ administrative, contracts, payments and construction documentation experience

Nice To Haves

• Bachelor’s degree in Business, Finance, Construction Management or relevant degree
• Strong oral and written communication skills.
• Excellent attention to detail.
• Knowledge of Microsoft Office applications.
• Able to learn and use multiple client legacy systems and web-based tools (training provided).
• Technical Excellence – Excellent knowledge of the job and professional expertise, understands the requirements of chosen field. Stays current. Produces quality work.
• Personal Accountability – Can be counted on; accomplishes things in a timely manner and on a consistent basis. Follows through on commitments. Able to answer for self and others. Does not pass the buck or make excuses.
• Proactive – Recognizes that by planning ahead they can be in the best position to influence the outcome. They do not hesitate to engage to solve problems.
• Collaborative – Carefully considers who needs to be involved in situational analysis, effective decision making, implementation planning and reassessments for purposes of getting the best outcome and development of people.
• Trusted – Honest, ethical, candid and fair. Acts at all times with integrity and explicitly avoids deception, duplicity or degrading behavior.

Responsibilities

• Works with project managers and contracts personnel to ensure contract or bid documents are clear, complete and in compliance with requirements.
• Serves as the primary liaison to Project Managers and coordinates with other staff and resources as needed to resolve issues in bid, award, contracting and close out processes.
• Administers ongoing contract needs with regard to contract changes and payments which may require expertise in the use of client databases, legacy computer systems and web-based project management software.
• Works collaboratively with the client contracting staff, attorneys and Engineering staff to ensure that work loads are balanced and Project Managers receive the highest level of service and responsiveness possible.
• Responds to inquiries from Project Managers, consultants, contractors and other management as needed.
• Supports proposal activity as necessary, especially regarding contract terms and provisions.
• Performs other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees