Council Aide (Full-Time)

City Of Carson•Carson, CA

About The Position

The City of Carson is now accepting applications for the position of Council Aide (Full-Time). Application submissions will be accepted on a continuous basis until the position is filled About the role This role requires a self-starter with exceptional communication, organizational, and public relations skills, along with proven experience providing high-level administrative and confidential support to elected officials. A successful candidate will be able to serve as a liaison between City Council members, City departments, external agencies, and the public; represent Council members at meetings and community events; and manage multiple priorities in a fast-changing environment. Strong attention to detail, sound judgment, discretion with sensitive information, and the flexibility to work evenings, weekends, and manage shifting schedules as needed are essential. The position also calls for strong interpersonal skills, a collaborative mindset, and a commitment to professional, responsive public service for a diverse community.

Requirements

Graduation with a baccalaureate degree in an occupational related field or equivalent from a college or university accredited agency recognized by the U.S. Department of Education or the Council For Higher Education Accreditation.
Three (3) years of experience in an administrative support role.
English usage, spelling, grammar and punctuation
Modern office methods and standard office equipment usage
Computer software including word processing applications at an intermediate level
Record keeping principles and procedures
City-wide policies and procedures
Community relations methods and techniques
Research techniques, methods, procedures, and report presentation
The Brown Act, the California Public Records Act and the California Fair Political Practices Commission rules and regulations
Operate standard office equipment, including a personal computer and applicable software programs
Communicate clearly and concisely, both orally and in writing
Organize work activities to ensure responsibilities are carried out in a timely manner
Work independently and follow general directions
Analyze situations carefully and recommend effective courses of action
Take summary notes at meetings, prepare presentations, and compose correspondence and business letters from brief instructions
Exercise independent judgement in completing assigned task
Represent the City Council, displaying sound judgment, credibility, and respect for the community
Use variety of productivity programs, including Microsoft Office
Maintain the confidentiality of privileged information
Establish and maintain professional effective working relationships with a broad range of groups and individuals
Maintain sensitivity to ethnic, religious, cultural and sexual differences
Possession of valid California Class C Driver License is required by date of appointment.
Employees in this classification will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.

Nice To Haves

Previous public sector experience is desirable.
Experience and/or education in a related field may be substituted on a year for year basis.
Previous experience working with elected officials is ideal

Responsibilities

Perform a wide variety of administrative, community relations and support services duties for the Mayor or City Council member.
Accompany the Mayor or City Council member in the community and at professional meetings; take summary notes and provide oral or written updates to elected officials.
Receive, respond to, and refer citizen complaints and reports for handling and follow-up by various City departments.
Be familiar with City policies and procedures in response to inquiries and make appropriate referrals.
Review and analyze a variety of confidential and/or highly sensitive information, while maintaining confidentiality.
Conduct research and analysis related to City policies, procedures, operational programs, budgets, or other issues related to City business.
Prepare oral and written reports of findings for the Mayor or City Council member.
Respond independently to letters and general correspondence of a routine nature for the Mayor or City Council member
Research and compile information for special presentations at Council meetings.
Compile and maintain source material for special presentations by the Mayo at Council meetings including meeting agendas and minutes, correspondence and other related materials.
Coordinate and schedule appointments, travel logistics, meetings, civic and community events details for the Mayor or City Council member.
Perform research on a variety of community and/or legislative issues.
Assist in preparing speeches, news releases, radio broadcasts, and other media information working under direction of City's public relations officer.
Advise Mayor or City Council member on City policies and procedures and rules, including but not limited to, the Brown Act, the California Public Records Act and the California Fair Political Practices Commission rules and regulations.
Perform related duties and responsibilities as required.