Cost Controller IV

Glacier Services • Anchorage, AK

17h • Onsite

About The Position

The Willow Infrastructure Cost Control Invoice specialist position performs under the direction of the Cost Control Lead- Infrastructure and will be accountable for oversight of certain components of the Willow Infrastructure cost, change management and reporting. The assignment will include participation in the Infrastructure Project Controls Leadership team meetings and other assignments as required. The Willow Infrastructure Cost Control Specialist reports to the Cost Control Lead Infrastructure and may be responsible for: Manage invoices received and service entries and routed through the SAP payment processes, audit and verify invoices, including verifying invoice details, approval signatures and appropriate cost codes. Route invoices to appropriate invoice reviewer or approver, as needed. Assist invoice reviewers / approvers with invoice processing issues. Effectively communicate with Business Partners, Supply Chain Professionals & Suppliers in the area’s of POs, OLAs, invoice processing, eCommerce enablement, vendor master, master data, etc. (Invoice Specialist does) Develop working knowledge of agreements and contracts, as well as provide rate validation for them. Complete invoice reconciliation audits with vendors as assigned Complete rejection and resubmission monitoring; provide guidance to vendors where required Address general vendor and internal queries Monitor invoices in header error If requested, train team and new employees on process Provide ConocoPhillips errors resolution on invoices Lead internal training sessions for invoice reviewers and approvers Complete daily monitoring of unapproved invoice due dates; follow up with reviewers and approvers to ensure on-time payments Participate in team meetings Address special projects as requested or Monitor COPeInvoicing and Actian enablement on new vendors setup Effectively communicate instructions to vendor on new electronic enablement process Resolve GR/IR, PO’s, ERS and Invoicing Plan and Invoice payment status inquires

Requirements

• Bachelors’ Degree and/or equivalent experience
• Proven management and staff leadership skills
• 3+ years experience on major capital projects in Oil & Gas, Refinery or Petrochemical environments in assignments of increasing responsibility, complexity and scale.
• SAP experience preferred
• Excellent Customer Service Skills
• Ability to work autonomously in a client focus, team environment
• High attention to detail
• Strong verbal and written communication skills
• Strong time management skills
• 3-5 years’ experience related to Accounts Payable, Contracts, Finance or related field
• Excel spreadsheet intermediate to advanced

Nice To Haves

• BS Degree in Construction Management, Engineering or other appropriate field or equivalent experience.
• Knowledge of proprietary computer software systems used for project management, tracking, controlling and reporting (SAP, PIMS, Other)
• Demonstrated ability for development of reports for and presentations to management.

Responsibilities

• Manage invoices received and service entries and routed through the SAP payment processes, audit and verify invoices, including verifying invoice details, approval signatures and appropriate cost codes.
• Route invoices to appropriate invoice reviewer or approver, as needed.
• Assist invoice reviewers / approvers with invoice processing issues.
• Effectively communicate with Business Partners, Supply Chain Professionals & Suppliers in the area’s of POs, OLAs, invoice processing, eCommerce enablement, vendor master, master data, etc.
• Develop working knowledge of agreements and contracts, as well as provide rate validation for them.
• Complete invoice reconciliation audits with vendors as assigned
• Complete rejection and resubmission monitoring; provide guidance to vendors where required
• Address general vendor and internal queries
• Monitor invoices in header error
• If requested, train team and new employees on process
• Provide ConocoPhillips errors resolution on invoices
• Lead internal training sessions for invoice reviewers and approvers
• Complete daily monitoring of unapproved invoice due dates; follow up with reviewers and approvers to ensure on-time payments
• Participate in team meetings
• Address special projects as requested or Monitor COPeInvoicing and Actian enablement on new vendors setup
• Effectively communicate instructions to vendor on new electronic enablement process
• Resolve GR/IR, PO’s, ERS and Invoicing Plan and Invoice payment status inquires

Benefits

• Health Insurance: Comprehensive medical through the Federal Employee Health Benefits (FEHB) plan offering 15+ plans, dental plans, and VSP vision coverage.
• Retirement Plans: 401(k) plan with employer matching contributions.
• Leave Policies: Paid parental leave, bereavement leave, military leave.
• Life Insurance: Employer-paid life and accident insurance.
• Disability Insurance: Employer-paid Short-Term Disability, and Employee-paid Long-Term Disability.
• Professional Development & Education Assistance: Opportunities for continuing education, training and career growth.
• Flexible Spending Accounts: Options for dependent care.
• Employee Assistance Program: Support for personal and professional challenges.
• Additional Perks: Quarterly bonuses, referral bonus program, business travel insurance, and work gear program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level