Correspondence Analyst III

Chickasaw Nation Industries, Inc.•Washington, DC

About The Position

The Correspondence Analyst III provides senior level analytical support to achieve successful correspondence operations within the U.S. Department of Energy (DOE), Office of Nuclear Energy (NE), Correspondence Control Center (CCC). This position ensures internal functional teams and external customers are following policies and processes for planning, prioritization and issue resolution of overall correspondence control center activities in the support and achievement of customer goals. Chickasaw Nation Industries, Inc. serves as a holding company with multiple subsidiaries engaged in several lines of business (Technology, Infrastructure & Engineering, Health, Manufacturing, Public Safety, Consulting, and Transportation) for the federal government and commercial enterprises. A portion of our profits is used to support Chickasaw citizens. We are proud to support the economic development and long-term viability of the Chickasaw Nation and its people. CNI offers premium benefits eligible on the first day of hire to full time employees; (Medical - Dental – Vision), Company Life Insurance, Short-Term and Long-Term Disability Insurance, 401(K) Immediate Vesting, Professional Development Assistance, Legal Aid Assistance Program, Family Planning / Fertility Assistance, Personal Time Off, and Observance of Federal Holidays. As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act.

Requirements

Must be able to obtain government security clearance
Strong working knowledge of DOE correspondence rules, policies and procedures
Strong working knowledge of the principles and concepts of information governance to control a variety of DOE NE internal and external correspondence at various stages
Working knowledge of MS Office Suite (Word, Excel, PowerPoint, etc.)
Skilled in facilitating teamwork and coordinating efforts for the successful achievement of goals
Excellent verbal and written communications skills with solid presentation skills
Exceptional customer service and relationship-building skills
Ability to schedule, plan and lead meetings
Ability to work effectively, both independently and in a team environment
Bachelor’s degree in a related field of study and a minimum of seven (7) years' relevant experience, or equivalent combination of education / experience.
Experience in analyzing policies, systems, operations, and management issues.

Nice To Haves

Possession of active DOE Q clearance is highly preferred

Responsibilities

Works with internal functional teams and external customers for planning, prioritization and issue resolution of overall correspondence control center activities in the support and achievement of customer goals.
Reviews correspondence to assure policy and procedural requirements are followed, contents are adequate and prepared and in the style and tone preferred by the Executive Secretariat and NE.
Ensures documents meet quality standards for readability, logic, flow, and have been properly coordinated.
Recommends approval or disapproval of correspondence.
Establishes priorities, conducts research and recommends assignment of actions to the most appropriate organization.
Establishes requirements using judgment and pre-existing criteria and forwards the material accordingly.
Coordinates with senior staff, within NE and other DOE organizations, in providing responses to congressional and stakeholder inquiries.
Oversees and reviews draft responses and coordinates concurrences for NE signature.
Reviews written communications such as congressional correspondence and testimony, issue papers, policy papers, and action/decision documents.
Responds to conflicting viewpoints, perspectives and perceptions by bringing the parties involved together to effect resolution through negotiation and persuasion.
Maintains the computerized coordination and tracking system for action assignments and commitments that require acknowledgment or decision by the Assistant Secretary of NE.
Serves as primary support to the NE Chief of Staff (COS) for executing NE CCC procedures for the Office of the Executive Secretariat, executing procedures for concurrence actions (originating outside of NE) and for executing procedures for NE internal actions.
Serve as the primary backup for the NE-1 Front Office.
Provides analysis, evaluation and recommendations for improvements and optimization.
Consults with clients, analyzes data and recommends innovative solutions.
Makes recommendations for effective distribution of organizational resources.