Corporations Manager

State of Delaware•Dover, DE

About The Position

Start your Career at DOS! The Department of State's (DOS) responsibilities are found in virtually every aspect of state government: economic development, finance, transportation, housing, education, culture and quality-of-life issues. Our mission at DOS range from preserving Delaware’s historical sites and collections, to supporting small businesses and entrepreneurs, to serving consumers, public employees and veterans. DOS offer numerous career opportunities and is dedicated to attracting and retaining highly talented individuals who are ready to make a difference in state government. For more information, please visit our website today! Summary Statement The incumbent will supervise the daily operations of the Information Center within the Division of Corporations. They will be responsible for both technical and functional work involving the oversight of unit operations and the implementation and testing of corporations system enhancements and ongoing maintenance. Essential Functions Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here. Reviews and processes legal corporate and Uniform Commercial Code documents. Conducts research by reviewing Uniform Commercial Code holdings and listings of corporate entities formed in Delaware and corporate documentation on payments and tax liabilities. Determines if legal requirements are met, corrective action is needed, and assists clients in taking necessary action to meet legal requirements. Answers questions from attorneys, corporate officials, registered agents and the general public concerning Uniform Commercial Code and corporate documents, legal filings, franchise taxes, and corporate fees. Assists in resolving problems. Conducts collection activities for franchise taxes, interest, penalties, corporate and Uniform Commercial Code fees. Performs mathematical calculations relative to franchise taxes, penalties and interest, corporate and Uniform Commercial Code fees. Uses the Delaware Corporations Information System (DCIS) and imaging system to obtain information and make entries, changes, verification and corrections required in processing requests for service from clients. Conducts outreach to customers to ensure accuracy and quality of work submitted. Completes continuing education and learns new laws, rules, and regulations whether local or federal, i.e. Sanctions, Corporate Transparency Act, or Principal Place of Business. Compiles and prepares various reports pertaining to workload, work to be processed, refunds, reconciliation of deposits, revenue, new company, or related reports. Performs other related duties as required.

Requirements

Applicants must have education, training and/or experience demonstrating competence in each of the following areas:
Three years' experience in interpreting business entity OR Uniform Commercial Code laws, rules, regulations, standards, policies and procedures.
One year of experience in information system functional support which includes planning for informational needs to initiate system changes; developing user, operational and program documentation; coordinating, overseeing and participating in the testing of new/modified computer program enhancements by creating test data, analyzing the systems actions and determining critical system performance to ensure applications meet user needs.
Six months' experience in integrated information system projects which includes, documenting business processes, conducting data analysis and developing test plans.
Six months' experience in database management concepts and systems development lifecycle methodology.
One year of experience in staff supervision which includes planning, assigning, reviewing and evaluating the work of others.

Responsibilities

Reviews and processes legal corporate and Uniform Commercial Code documents.
Conducts research by reviewing Uniform Commercial Code holdings and listings of corporate entities formed in Delaware and corporate documentation on payments and tax liabilities.
Determines if legal requirements are met, corrective action is needed, and assists clients in taking necessary action to meet legal requirements.
Answers questions from attorneys, corporate officials, registered agents and the general public concerning Uniform Commercial Code and corporate documents, legal filings, franchise taxes, and corporate fees.
Assists in resolving problems.
Conducts collection activities for franchise taxes, interest, penalties, corporate and Uniform Commercial Code fees.
Performs mathematical calculations relative to franchise taxes, penalties and interest, corporate and Uniform Commercial Code fees.
Uses the Delaware Corporations Information System (DCIS) and imaging system to obtain information and make entries, changes, verification and corrections required in processing requests for service from clients.
Conducts outreach to customers to ensure accuracy and quality of work submitted.
Completes continuing education and learns new laws, rules, and regulations whether local or federal, i.e. Sanctions, Corporate Transparency Act, or Principal Place of Business.
Compiles and prepares various reports pertaining to workload, work to be processed, refunds, reconciliation of deposits, revenue, new company, or related reports.
Performs other related duties as required.