Corporate Payroll Administrator

HRI Hospitality

About The Position

At HRI Hospitality, we offer a unique perspective on hotel ownership and management. We’re here to expand the possibilities of what once was, with our history of restoring properties to their former glory as well as new build projects that become the center of their vibrant urban community, we take it to the next level. We are looking for people to join our team that share in the passion for warm welcomes and creating an unforgettable experience for our guests. With a wide array of brands in exciting locations, HRI Hospitality is the destination to set course for growing your career! With a 40-year legacy, HRI Hospitality has meticulously constructed a robust lodging and mixed-use platform under the seasoned leadership team's guidance. The company currently owns and manages a diverse portfolio in the nation’s premier lodging markets, actively engaging in both development and acquisitions to enhance their offerings. While maintaining an active development pipeline, HRI Hospitality is committed to "Elevating the Urban Experience" for guests. Managing a portfolio of branded and independent institutional quality hotels in key U.S. markets, the company is an approved operator for all major full- and focused-service brands. Leveraging deep sector expertise and a vast industry network, HRIH’s hotel management platform emphasizes a balanced approach, incorporating People, Profit, and Revenues. With extensive third-party management expertise and an owner's perspective, HRI is adept at operating properties effectively, solidifying its position as an innovative leader in the hospitality industry.

Requirements

High school diploma or equivalent required; associate’s or bachelor’s degree in Accounting, Finance, Human Resources, or related field preferred
Minimum 2–4 years of payroll processing experience required
Experience processing multi-state payroll strongly preferred
Experience using ADP and/or Workday payroll systems required
Knowledge of federal, state, and local payroll tax regulations
Experience assisting with W-2 preparation and year-end payroll processing
Strong attention to detail and accuracy
Proficiency in Microsoft Excel and payroll reporting tools
Ability to manage multiple priorities and meet payroll deadlines
Strong communication and problem-solving skills

Nice To Haves

Hospitality or multi-location payroll experience preferred
Experience supporting payroll for hourly employees, tipped employees, and multiple pay schedules
Experience working in a multi-entity or management company environment

Responsibilities

Assist with processing payroll for hourly and salaried employees across multiple hotel properties and corporate entities.
Review and audit payroll data including hours worked, pay adjustments, deductions, and bonuses.
Ensure payroll is processed accurately and in accordance with company policies and payroll schedules.
Verify payroll reports and reconcile discrepancies prior to final payroll submission.
Process payroll using Workday and ADP payroll systems.
Maintain employee payroll records within payroll and HR systems.
Assist with system updates, testing, and payroll system improvements when necessary.
Support payroll-related reporting and data requests from management.
Assist with payroll processing for employees located across multiple states.
Ensure proper state and local tax withholdings are applied based on employee work locations.
Support payroll tax compliance in accordance with federal, state, and local regulations.
Maintain knowledge of multi-state payroll tax requirements and reciprocity agreements.
Assist with year-end payroll activities, including preparation and distribution of W-2 forms.
Review payroll data to ensure accuracy of wages, taxes, and deductions prior to year-end reporting.
Assist in resolving payroll tax notices or discrepancies when they arise.
Respond to payroll inquiries from employees and managers in a timely and professional manner.
Provide support regarding paycheck questions, tax withholdings, deductions, and payroll policies.
Assist with onboarding payroll setup for new employees and payroll updates for existing employees.
Maintain payroll records in accordance with company policies and regulatory requirements.
Ensure confidentiality and security of employee payroll information.
Support payroll audits and internal reviews when required.