Corporate Paralegal

NORRIS MCLAUGHLIN, P.A.•Bridgewater, NJ

22d•$70,000 - $85,000•Onsite

About The Position

Assist in the preparation and filing of corporate and organizational documents, including Articles of Incorporation/Organization, Bylaws, operating agreements, advertising and annual reports. Preparation and filing of Uniform Commercial Code Financing Statements and amendments, as well as conducting docket management, searches, renewals and additional filings. Obtain EIN and preparing and filing S-elections. Process dissolutions for all entity types. Prepare organizational resolutions, approval and consents, as well as preparing secretary/manager/member/general partner certificates. Analyze contracts and other transaction documents. Coordinate due diligence and disclosure schedules for mergers and acquisitions. Perform research of statutory requirements for corporate filings and annual reports in domestic and international jurisdictions. File annual reports and other required documents with state and federal agencies; monitor legislation updates. Corporate Franchise Tax calculation and payment. Document retrieval for Certified Copies, Certificates of Good Standing and legalization of corporate documents. Maintain corporate minute books, stock ledgers and stock certificates. Assist in client correspondence, notarization, and document execution, ensuring compliance with state and federal regulations. Prepare closing checklists, binders and signature pages. Respond to audit letter requests. Conduct research using Lexis-Nexis and Westlaw. SEC and Blue Sky filing – not essential and willing to train. Assist with other functions as needed in the Business Law Group. Understand functionality of all office equipment and systems. Attend educational workshops, joining professional associations, building networks with fellow professionals, and reviewing industry publications to understand best industry practices. At Norris McLaughlin, we cultivate a culture of inclusion for all employees that respects their backgrounds, experiences, views, and strengths. Our differences in culture and beliefs enable us to be a better team. The Firm does not discriminate in employment opportunities or practices on the basis of race, religion, creed, color, national origin, ancestry, age, marital status, civil union status, domestic partnership status, affectional or sexual orientation, genetic information, pregnancy or breastfeeding, sex, gender identity or expression, disability or atypical hereditary cellular or blood trait of any individual, or because of the liability for service in the Armed Forces of the United States or the nationality of any individual or any other characteristic protected by law, in accordance with applicable federal, state, and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, demotion, discipline, termination, lay-off, recall, transfer, leave of absence, compensation, benefits, and training.

Requirements

Excellent written and verbal communication skills.
Excellent time management skills and the ability to meet deadlines.
Flexibility, responsiveness, adaptability, and professional maturity.
Ability to act with integrity, professionalism, and confidentiality.
Ability to function well in a high-paced and stressful environment.
Ability to communicate with personnel at all levels.
Proficient with Microsoft Office products and document management software
Minimum of 5+ years of experience as a corporate paralegal, preferably in a law firm setting, with a focus on the essential functions described above.

Nice To Haves

Experience with M&A and commercial finance transactions, regulatory filings, and compliance matters is highly preferred.

Responsibilities

Assist in the preparation and filing of corporate and organizational documents, including Articles of Incorporation/Organization, Bylaws, operating agreements, advertising and annual reports.
Preparation and filing of Uniform Commercial Code Financing Statements and amendments, as well as conducting docket management, searches, renewals and additional filings.
Obtain EIN and preparing and filing S-elections.
Process dissolutions for all entity types.
Prepare organizational resolutions, approval and consents, as well as preparing secretary/manager/member/general partner certificates.
Analyze contracts and other transaction documents.
Coordinate due diligence and disclosure schedules for mergers and acquisitions.
Perform research of statutory requirements for corporate filings and annual reports in domestic and international jurisdictions.
File annual reports and other required documents with state and federal agencies; monitor legislation updates.
Corporate Franchise Tax calculation and payment.
Document retrieval for Certified Copies, Certificates of Good Standing and legalization of corporate documents.
Maintain corporate minute books, stock ledgers and stock certificates.
Assist in client correspondence, notarization, and document execution, ensuring compliance with state and federal regulations.
Prepare closing checklists, binders and signature pages.
Respond to audit letter requests.
Conduct research using Lexis-Nexis and Westlaw.
SEC and Blue Sky filing
Assist with other functions as needed in the Business Law Group.
Understand functionality of all office equipment and systems.
Attend educational workshops, joining professional associations, building networks with fellow professionals, and reviewing industry publications to understand best industry practices.