Corporate Operations Tasker Manager/Staff Officer

Parsons•Springfield, MO

13d

About The Position

Parsons is looking for an amazingly talented Tasker Manager/Staff Officer to join our team! In this role, will support National Geospatial-Intelligence Agency's (NGA) Office of the Chief of Staff to independently perform a wide range of functions to support NGA Executive Secretariat and offer Agency Tasker support. This is a senior administration position providing tasker and executive secretariat support for Senior leadership. Administrative duties include: Work on multiple projects with varying deadlines under fast-paced conditions; must be able to adjust working hours as necessary to accomplish the mission Prepare information for senior leadership for meetings and engagements Prepare tasker and staff package status reports and develop metrics to keep leadership aware of late, pending, and new actions Use the Microsoft Office Suite to create, review, maintain, and edit calendars/schedules, trackers, SOPs and informational products Collect, process, organize, and manage records in accordance with appropriate NGA Instructions or guidelines Schedule conference rooms and coordinate VTC connectivity and ensure appropriate read ahead support is provided to attendees Organize and support various NGA Senior Level meetings, forums, and events, as required With the assistance of the Government lead, establish milestones and schedules with wide latitude for independent judgement regarding the resolution of staff and administrative management problems Review decision memos to be sure they have sufficient detail for standardized data capture Interfacing with agency stakeholders to collect all relevant information pursuant to NGA decisions Assist DXCG in identifying deliverables arising from meetings and working with appropriate stakeholders to document those deliverables in a complex, fast-paced environment Provide technical support for meetings, to include set up teleconferences, video teleconferences, and briefings as appropriate Assist in developing and delivering reports and standardizing data capture regarding NGA decision and information meetings utilizing web capabilities to the maximum level possible Provide advice about governance and decision management processes to stakeholders Identify and track Decision Meeting actions and coordinate as needed with stakeholders to ensure successful execution of meetings Support metrics collection, assessments of performance measures; communication plan; and periodically update procedures Support and provide back up to other DXCG teammates and activities Assist in planning and implementing programs/projects involving diverse objectives and problems that may require frequent coordination across multiple areas, disciplines and organizations Demonstrate superb customer service by clearly and concisely communicating work status, problems, requirements, and concerns with team members, managers, and customers Participate in meetings with customers and partners to exchange information, make decisions, or provide updates Process and disseminate materials in many hardcopy, softcopy, and web formats Support the office and division in accomplishing the mission by taking on special assignments or ad hoc taskings, as necessary

Requirements

Candidate must be a US Citizen
Candidate must have an ACTIVE TS/SCI Clearance and be able to obtain/maintain a CI Polygraph
Bachelors Degree from an accredited university with 11 years of related experience
8 years of additional experience will be considered in lieu of a Bachelors degree
At least 2 years experience in strategic communications, managing complex and disparate datasets and leveraging them to understand trends and make predictions
At least 2 years demonstrated experience in staff officer work
At least 2 years editorial skills, including synthesizing disparate and often conflicting information into cohesive documents or briefing materials

Nice To Haves

At least 12 months demonstrated experience providing administrative support (e.g., staffing correspondence, managing calendars, and preparing read-ahead materials) to senior executives, such as General/Flag Officers, Civilian SESs, or corporate equivalents

Responsibilities

Work on multiple projects with varying deadlines under fast-paced conditions; must be able to adjust working hours as necessary to accomplish the mission
Prepare information for senior leadership for meetings and engagements
Prepare tasker and staff package status reports and develop metrics to keep leadership aware of late, pending, and new actions
Use the Microsoft Office Suite to create, review, maintain, and edit calendars/schedules, trackers, SOPs and informational products
Collect, process, organize, and manage records in accordance with appropriate NGA Instructions or guidelines
Schedule conference rooms and coordinate VTC connectivity and ensure appropriate read ahead support is provided to attendees
Organize and support various NGA Senior Level meetings, forums, and events, as required
With the assistance of the Government lead, establish milestones and schedules with wide latitude for independent judgement regarding the resolution of staff and administrative management problems
Review decision memos to be sure they have sufficient detail for standardized data capture
Interfacing with agency stakeholders to collect all relevant information pursuant to NGA decisions
Assist DXCG in identifying deliverables arising from meetings and working with appropriate stakeholders to document those deliverables in a complex, fast-paced environment
Provide technical support for meetings, to include set up teleconferences, video teleconferences, and briefings as appropriate
Assist in developing and delivering reports and standardizing data capture regarding NGA decision and information meetings utilizing web capabilities to the maximum level possible
Provide advice about governance and decision management processes to stakeholders
Identify and track Decision Meeting actions and coordinate as needed with stakeholders to ensure successful execution of meetings
Support metrics collection, assessments of performance measures; communication plan; and periodically update procedures
Support and provide back up to other DXCG teammates and activities
Assist in planning and implementing programs/projects involving diverse objectives and problems that may require frequent coordination across multiple areas, disciplines and organizations
Demonstrate superb customer service by clearly and concisely communicating work status, problems, requirements, and concerns with team members, managers, and customers
Participate in meetings with customers and partners to exchange information, make decisions, or provide updates
Process and disseminate materials in many hardcopy, softcopy, and web formats
Support the office and division in accomplishing the mission by taking on special assignments or ad hoc taskings, as necessary