Corporate Legal Assistant - POA Practice Class
About The Position
Summary: We are seeking a corporate legal assistant to work directly with our attorneys in the firm’s Galleria office. This individual will assist in preparing and revising various types of corporate documents for the firm’s property owners’ association clients, including governing documents, association policies, as well as researching state and county records and e-filing documents. This individual will also be responsible for managing the office’s administrative tasks. Responsibilities: Primarily assist the attorneys' property owners’ association clients’ by addressing the clients’ needs, including: Preparing/reviewing/revising initial drafts of governing documents and policies from precedents E-filing and E-recording association documents Reviewing/finalizing/mailing violation letters to homeowners Researching homeowner/client documents as needed Analyzing documents and calendaring critical deadlines Scheduling meetings and corresponding with clients and managers Managing attorneys’ calendars Drafting new client engagement agreements Organizing new client file setup Processing incoming and outgoing mail May also be required to perform other duties as assigned
Requirements
- At least 2 years of experience in an administrative role
- Real estate or property owners’ association experience
- Experience using document-management systems: Microsoft Word, Microsoft Excel, and Adobe Acrobat
- E-filing/E-recording experience, plus
- Proficiency with state and county records databases
- Strong attention to detail
- Time-management and prioritization skills
- Planning and organizational skills
- Identification of inconsistencies, typos, and incorrect information
- Analysis of corporate documents to identify pertinent information
- Effective verbal and written communication skills
- Must be able to use document-management systems: Microsoft Word, Microsoft Excel, and Adobe Acrobat.
- Quickly learn how to use new computer systems and applications
- Read, analyze, and interpret information in various corporate documents
- Effectively present information to, and respond to questions from attorneys, vendors, clients, managers, and others.
Responsibilities
- Preparing/reviewing/revising initial drafts of governing documents and policies from precedents
- E-filing and E-recording association documents
- Reviewing/finalizing/mailing violation letters to homeowners
- Researching homeowner/client documents as needed
- Analyzing documents and calendaring critical deadlines
- Scheduling meetings and corresponding with clients and managers
- Managing attorneys’ calendars
- Drafting new client engagement agreements
- Organizing new client file setup
- Processing incoming and outgoing mail
- May also be required to perform other duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
51-100 employees
