Corporate Governance Administrator

Fullsight•Warrendale, PA

About The Position

SAE Industry Technologies Consortia (ITC), Performance Review Institute (PRI) and SAE International (SAE), deliver shared solutions to industry's common challenges. Join us and create a higher standard for a better world. The Corporate Governance Administrator will play a critical role in ensuring the consistent and compliant management and operation of board and board committee meetings across and among the various legal entities within Fullsight. This position requires exceptional organizational skills, the ability to manage multiple tasks simultaneously, and a keen understanding of corporate governance principles.

Requirements

Bachelor's degree in business administration, legal studies, or a related field.
Proven experience in corporate governance administration.
Strong understanding of corporate governance principles, regulations, and best practices.
Excellent organizational skills with the ability to manage multiple priorities and deadlines.
Exceptional attention to detail and accuracy in document management and record-keeping.
Excellent communication and interpersonal skills, with the ability to interact confidently with stakeholders at all levels.
Proficiency in Microsoft Office Suite and document management systems.
Ability to maintain confidentiality and handle sensitive information with discretion.
Strong problem-solving abilities and a proactive approach to identifying and resolving issues.

Responsibilities

Coordinate and schedule board meetings.
Ensure all logistical arrangements for board meetings are in place, including venue booking, catering, travel arrangements, and technology setup for virtual meetings.
Serve as the primary point of contact for board members and SAE staff regarding meeting logistics and arrangements.
Manage and/or oversee the preparation, distribution, and archiving of SAE board meeting materials, including agendas, minutes, presentations, and supporting documents.
Ensure timely and accurate dissemination of SAE board materials to relevant stakeholders.
Maintain an organized and accessible repository of board documents in OnBoard, ensuring compliance with document retention policies and legal requirements.
Assist in ensuring compliance with corporate governance regulations and best practices across all Fullsight legal entities.
Collaborate with Chief Legal Officer, EVP Executive Assistants and relevant staff to facilitate adherence to regulatory requirements related to board meetings and documentation.
Stay updated on changes in corporate governance regulations and provide guidance to governance stakeholders as needed.
Ensure that OnBoard is used exclusively and consistently across all Fullsight legal entities, including by creating and maintaining an “OnBoard Usage Rules” document for use by governance staff
Facilitate communication between SAE board members and relevant stakeholders regarding meeting logistics, agenda items, and document requirements.
Coordinate with internal departments and external vendors to ensure seamless execution of SAE board meeting logistics and support activities.
Act as a liaison between the corporate secretary's office, legal, and other departments to facilitate efficient governance processes.
Identify opportunities to streamline and enhance uses of OnBoard and corporate governance administration processes.
Develop and implement best practices for OnBoard usage, board meeting logistics, document management, and compliance.
Continuously evaluate existing procedures and suggest improvements to optimize efficiency and effectiveness.