Corporate Events Planner

Rincon Consultants, Inc • Ventura, CA

21d • $36 - $43 • Hybrid

About The Position

The Corporate Events Planner supports the planning and execution of a wide range of company events across multiple office locations. This role provides logistical, administrative, and coordination support for events ranging from small onsite meetings to offsite team summits and large companywide gatherings. The Corporate Events Planner also supports the organization’s business-to-business conference attendance strategy by coordinating logistics, tracking participation, and maintaining clear records related to external events.
The Corporate Events Planner works closely with team members across the organization to ensure events are well planned, clearly communicated, and executed smoothly. This role requires strong organizational skills, attention to detail, and the ability to manage multiple events and priorities at the same time.

Requirements

• Two or more years of experience in corporate event planning, office operations, or a related administrative role
• Demonstrated understanding of the event planning process and the proper sequence of planning activities including budget adherence
• Experience building timelines, prioritizing tasks, and coordinating logistics across multiple stakeholders
• Exposure to contract-related processes including requests for proposals and vendor agreements
• Strong organizational skills and excellent attention to detail
• Clear written and verbal communication skills
• Ability to work effectively across several teams and office locations
• Proactive, dependable, and solutions-oriented work style with a positive can-do attitude

Responsibilities

• Plan and coordinate events of varying size and complexity across our office locations (currently eight)
• Support onsite meetings, offsite retreats, trainings, summits, and companywide events
• Manage event logistics from initial request through execution and post event follow up
• Develop and maintain event timelines, task lists, and planning checklists
• Coordinate venue sourcing, conference room rentals, catering, audio visual needs, transportation, and lodging
• Support planning of mixers, dining activities, and multi-day offsite experiences
• Prepare requests for proposals, coordinate vendor selection, and support contract review and negotiation under guidance
• Track event details including attendance, room setups, food and beverage needs, accessibility considerations, and special requests
• Support the organization’s conference attendance strategy, including coordinating registrations, travel logistics, and schedules for team members attending external conferences
• Serve as a point of contact for internal teams and external vendors throughout the planning process
• Work along with the Communications, Marketing, Administrative, and People and Culture teams to ensure alignment and smooth coordination
• Support multiple concurrent events while maintaining accuracy and meeting deadlines
• Assist with onsite event support as needed, including troubleshooting and last-minute adjustments
• Support post event follow up including feedback collection, invoice processing, and documentation

Benefits

• We offer a comprehensive Total Rewards Package designed to support employee well-being, growth, and financial security.
• Our benefits are designed to offer flexibility and choice, including health coverage options, employer-sponsored insurance, retirement benefits, generous time off, and programs that support learning, growth, and community engagement.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees