PGIM - Corporate Events & Meeting Planner

PGIM•Chicago, IL

1d•Hybrid

About The Position

As the Global Asset Management business of Prudential, we’re always looking for ways to improve financial services. We’re passionate about making a meaningful impact - touching the lives of millions and solving financial challenges in an ever-changing world. We also believe talent is key to achieving our vision and are intentional about building a culture on respect and collaboration. When you join PGIM, you’ll unlock a motivating and impactful career – all while growing your skills and advancing your profession at one of the world’s leading global asset managers! If you’re not afraid to think differently and challenge the status quo, come and be a part of a dedicated team that’s investing in your future by shaping tomorrow today. At PGIM, You Can! PGIM Private Capital’s (PPC) Conferences & Events Team is seeking an experienced Corporate Meeting Planner that will be accountable for the program management of mid-sized domestic and international conferences ranging in size from 50 to 200 attendees. These programs, mostly internal, support the cultural enrichment, team building and skills development of the PPC Investment Professionals and functional teams. This position is based in our office in Chicago, IL and will follow a hybrid schedule (3 days in office).

Requirements

5+ years of experience independently leading complex, multi‑day corporate conferences, serving as the primary project manager from planning through execution.
Experience with Cvent, Cvent Crowd Compass/Attendee Hub, Excel and event project management tools
Proven experience managing events, volunteers, and vendors, including to (but not limited to) negotiating hotel and vendor contracts, and delivering a white‑glove attendee experience.
Highly organized with strong project‑management and negotiation skills; able to balance multiple events at varying stages and make sound prioritization decisions.
Collaborative team player who supports colleagues during high‑volume periods.
Willing to travel up to 30% domestically and internationally and work occasional evenings/weekends for onsite event support.

Nice To Haves

Experience in Financial Services preferred
Certified Meeting Planner (CMP) designation a plus.
Willingness to work closely with project teams and mentor junior staff.
Budget planning experience and an eye for strategic cost savings
Ability to develop and deliver strong and articulate written and verbal communications.
Diplomatic business acumen and excellent solution-oriented customer service to both internal and external stakeholders.

Responsibilities

Lead the planning and execution of logistics for mid-sized, multi-day conferences and training programs.
Collaborate with internal stakeholders to strategically determine meeting locations, timing of events based on business plans, oversee venue procurement and contract execution.
Negotiate and execute hotel and vendor contracts with supervision from the Director of Conferences & Events.
Ensure compliance with regulatory guidelines pertaining to meetings and conferences.
Agenda and concept development in partnership with Investment Professional host using industry best-practices and PPC standards.
On-site program management to include overseeing staff and vendors
Strategic management of program finances from initiation to final bill reconciliation, approval, and payment
Additional conference planning tasks may include, project schedule creation, venue procurement, sleeping room management, meeting room layouts, menu development, registration management, attendee correspondence, transportation management, Destination Management Company (DMC) coordination, reporting, mobile app development, activity development, and other tasks or projects as needed.

Benefits

Market competitive base salaries, with a yearly bonus potential at every level.
Medical, dental, vision, life insurance, disability insurance, Paid Time Off (PTO), and leave of absences, such as parental and military leave.
401(k) plan with company match (up to 4%).
Company-funded pension plan.
Wellness Programs including up to $1,600 a year for reimbursement of items purchased to support personal wellbeing needs.
Work/Life Resources to help support topics such as parenting, housing, senior care, finances, pets, legal matters, education, emotional and mental health, and career development.
Education Benefit to help finance traditional college enrollment toward obtaining an approved degree and many accredited certificate programs.
Employee Stock Purchase Plan: Shares can be purchased at 85% of the lower of two prices (Beginning or End of the purchase period), after one year of service.
Eligibility to participate in a discretionary annual incentive program is subject to the rules governing the program, whereby an award, if any, depends on various factors including, without limitation, individual and organizational performance.

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