Corporate Coordinator

Global Infrastructure • Webster Groves, MO

31d • Onsite

About The Position

Introba is a global consulting firm seeking a professional, energetic front desk coordinator to join our Saint Louis team Monday through Friday, 8 a.m. to 5 p.m., serving as the first point of contact for employees & guests. Key roles include providing a clean & welcoming office environment, administrative support to all team members as necessary, answer & direct incoming callers or inquiries, coordinate & manage vendor lunch & learns, and process incoming and outgoing mail with discretion. Your strong communication and organizational skills will contribute to Introba’s continued success, creating a welcoming and efficient environment for staff, clients, or guests.

Requirements

• High School Diploma, or equivalence
• 5+ years of relevant experience
• Proficient in using MS Office, including Excel & Teams, along with other software and online tools.
• Effective verbal and written communication skills.
• Exceptional Customer Service and positive attitude.
• Capable of lifting up to 25lbs.
• Strong morals & ethics leading to discretion with private communications.

Responsibilities

• Anchored employee; In office Monday-Friday, 8a-5p, opening the office daily.
• Welcoming guests as they arrive, providing them with accurate information and direction.
• Handling incoming calls, taking messages, and directing calls to the appropriate staff member or department.
• Sorting incoming mail, packages, and deliveries and distributing them to the appropriate recipients.
• Process national & international outgoing mail, including UPS & Fed Ex Shipments along with local courier services.
• Assist with reserving conference rooms, hotels and vehicle reservations.
• Maintaining the reception area and conference rooms, keeping the area clean, organized, and presentable for guests.
• Collaborate with IT to maintain continuous operations of the AV systems within each conference room.
• Provide occasional tours of the office to assist with new hire onboarding.
• Order office, kitchen and cleaning supplies.
• Order supplies for assisting with office event planning and execution, employee engagement planning & special events coordination; sending notifications/invites, set up, hosting, and break down/clean up. This includes decorating for company recognized holidays.
• Create and maintain office announcements (birthdays, events, etc.) to be broadcast on screens around the office.
• Recognition of Saint Louis office birthdays and work anniversaries.

Benefits

• Introba offers a comprehensive total rewards package.
• Our benefits may include medical, disability and life insurance coverage, continuing education benefits, paid time off, employee assistance program and a retirement savings plan with company matching contributions.
• Benefits will vary by country location and may only be available in US or Canada.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees