Corporate Communications and Meeting Specialist

Penn National Insurance•Harrisburg, PA

About The Position

The Corporate Communications and Meetings Specialist plans and executes high-impact events and communications for employees, executives, the board, and external partners. This role managers the full event lifecycle - including budgeting, venue sourcing, logistics, vendor coordination, and on-site production - while ensuring each experience reflects the company's brand and strategic goals. Responsibilities include creating event materials, maintaining the corporate event calendar, supporting senior leaders, and driving continuous improvement in event planning processes. Strong project management, communication, creativity, and organizational skills are essential, along with experience in event management, marketing, or communications. Travel and interaction with senior leadership required. The ideal candidate must reside in the Harrisburg, PA area.

Requirements

Bachelor's in Communications, Marketing, PR, or related field preferred.
Minimum of 3 years in event management and communications/marketing.
Applies problem-solving skills in completing work assignments
Strong organizational and time management skills
Strong planning and project management skills
Graphic design ability for visually appealing materials
Utilizes creative thinking to align events with communications and marketing goals, focused on the attendee experience
Understands business needs to support stakeholders
Demonstrates ability to put new knowledge, understanding, or skill to practical use on the job; furthers learning through practice and ongoing feedback
Ability to prioritize and manage multiple functions simultaneously, while supporting business needs
Ability to contributes to progressive thinking within the organization by posing questions that challenge traditional methods or processes
Proficient at integrating special projects while maintaining normal activities.
Excellent communication skills (both oral and written).
Use of tact and integrity is required in handling communication with a variety of individuals
Proficiency in the Microsoft Office Suite applications, including SharePoint, Teams, Forms, PowerPoint.
Strong writing skills for invitations and communications.
This position is primarily a sedentary position that requires occasional standing and walking throughout the office environment.
Must be able to perform computer-based tasks and access digital information necessary for job duties, including through the use of assistive technologies.
Must be able to complete computer-based tasks and utilize office equipment as needed to perform essential job functions.
Must be able to access and enter information accurately using automated systems.
Must be able to communicate effectively with internal and external clients using telephone, electronic, or other communication systems.
Must be able to present information to individuals and groups.
Must be able to interpret and apply concepts that may or may not be based upon established guidelines.
Must be able to maintain acceptable attendance and adhere to scheduled work hours.
Must have a valid driver’s license and be able to operate a motor vehicle.
Must be able to travel, with overnight stays required.

Responsibilities

Manage full event lifecycle (concept to post-event analysis) for corporate meetings and events, included but not limited to President’s Choice Forum, offsite Board of Director meetings, employee events and sales and field events, as requested.
Plan and facilitate logistics for all events, including contract negotiations, guest lists, venue preparation, security, catering, entertainment, transportation, equipment, decor and lodging.
Oversee client experiences from conception through post-event review; manage on-site preparations, production, and event breakdown (as needed); and ensure consistent, high-level service throughout all phases.
Coordinate with internal staff, clients, and vendors to establish the requirements, timing, and budget for an event, and serve as liaison to other relevant stakeholders including senior executives, event sponsors, and others throughout the planning process.
Create and evolve, as needed, events planning process from initial request to post-event activities. Measure outcomes and continuously improve with fresh ideas.
Locate resources, visit sites, and lead pre-event meetings to help staff make decisions about event design and supporting needs.
Write, edit, and design marketing and event collaterals, produce videos/photos, and manage digital assets
Build and maintain a comprehensive database of industry contacts, vendors, and venues.
Maintains corporate and division-level event schedule and calendar.
Troubleshoot any issues that arise throughout the event timeline.
Manage event ticket(s) purchasing and allocation.
Collaborates with all business units and external partners to use events as a key communication tool to build brand, drive engagement, and achieve organizational goals.
Accountable for the financial processes related to event budget preparation and implementation (total budgeted amount, invoice processing, meeting budget expectations, etc.).
Understands the mission of the organization.
Performs other duties as may be assigned by the Vice President, Corporate Communications.