Corporate Billing Specialist

Saulsbury•Odessa, TX

11d•Onsite

About The Position

The Corporate Billing Specialist is responsible for preparing, reviewing, and issuing invoices in a timely and accurate manner. This role plays a key part in managing the billing cycle, ensuring compliance with corporate policies, resolving billing discrepancies, and supporting month-end close processes. The Billing Specialist works closely with internal departments and external clients to ensure a high standard of service and financial accuracy.

Requirements

Associate or bachelor’s degree in accounting, Finance, or a related field preferred
2+ years of experience in billing, accounting, or accounts receivable, preferably in a corporate or professional services environment
Strong understanding of accounting principles and billing procedures
Excellent communication (written and verbal), attention to detail and organizational skills
Strong analytical and problem-solving abilities
Proficient in Microsoft Excel and familiar with accounting software
Ability to prioritize tasks and meet deadlines in a fast-paced environment.
High level of professionalism and confidentiality.
The satisfactory completion of a background and credit check is required for this position
Prolonged periods sitting at a desk and working on a computer.
Ability to stand for extended periods of time.
Ability to walk job sites and lay down yards.
Occasional domestic travel.
Ability to carry up to 35 pounds.

Responsibilities

Prepare accurate client invoices based on contracts, time records, purchase orders, and/or project milestones
Collaborate with project managers, project controls and other departments to obtain required billing information to prepare invoices for review prior to submitting to clients
Reviewing billing data for completeness and accuracy; identify and resolve discrepancies with project managers and others
Track/verify accuracy of signed time sheets on time & material projects
Ensure invoices reflect negotiated contract terms and conditions and provide required detail support
Track invoice disputes to ensure adequate resolution, respond to client billing inquiries
Submit applicable invoices through online customer portals
Maintain proper documentation and audit trails for all billing transactions
Contribute to process improvements to enhance billing accuracy and efficiency
Generate billing reports, ad hoc financial analyses and perform other tasks as needed