Coordinator, Visual Effects
About The Position
The VFX Coordinator position will manage the day-to-day administrative functions for the VP of Visual Effects, as well as interfacing with a variety of creative clients and high-level executives. Essential Responsibilities: Support the VP of VFX in the daily running of assigned projects, managing schedules to ensure smooth operations through every stage of production Provide support for accounting functions, including processing invoices, submitting expense reports, and preparing purchase orders Arrange all travel and accommodations for internal and project‑based teams Assist with all office duties (telephones, schedules, calendar, files, correspondence, travel, expenses, reports, etc.) for the VP of Visual Effects Research and organize exploratory opportunities for emerging innovative technology, ideas, and projects Assist in onboarding new freelance staff Assist in researching potential VFX crew hires Schedule meetings (production, finance, clearances, computer support, marketing, security, insurance, etc.) with filmmakers and/or studio department heads for each project Support VFX production for 4K screenings, shot tracking, and submissions through vendor communication and scheduling
Requirements
- Minimum of 2 years of experience in a VFX coordination role or position
- Proficiency with the Apple platform, Word, Excel, Filemaker Pro, Flow Production Tracking (ShotGrid), Flow Capture, and Airtable
- Strong organizational and multitasking abilities
- Acute attention to detail and a commitment to delivering high‑quality work
- Ability to work collaboratively in a fast‑paced environment
- Ability to prioritize requests across multiple projects in a fast‑paced, deadline‑driven environment
- Proven ability to anticipate needs and proactively address issues or concerns
Nice To Haves
- Understanding of the artistic and technical processes involved in VFX production; interest in emerging technology and tools, including AI
- Strong problem‑solving abilities and the capacity to adapt quickly to changes
- Strong team player who enjoys working independently as well as collaboratively
- Superior interpersonal abilities with strong verbal and written communication; highly detail‑oriented
- Well‑organized with strict attention to detail; ability to multi‑task, prioritize work assignments, and maintain confidential information
- Demonstrates strong initiative, excellent interpersonal skills, and the ability to work well under pressure
Responsibilities
- Support the VP of VFX in the daily running of assigned projects, managing schedules to ensure smooth operations through every stage of production
- Provide support for accounting functions, including processing invoices, submitting expense reports, and preparing purchase orders
- Arrange all travel and accommodations for internal and project‑based teams
- Assist with all office duties (telephones, schedules, calendar, files, correspondence, travel, expenses, reports, etc.) for the VP of Visual Effects
- Research and organize exploratory opportunities for emerging innovative technology, ideas, and projects
- Assist in onboarding new freelance staff
- Assist in researching potential VFX crew hires
- Schedule meetings (production, finance, clearances, computer support, marketing, security, insurance, etc.) with filmmakers and/or studio department heads for each project
- Support VFX production for 4K screenings, shot tracking, and submissions through vendor communication and scheduling
Benefits
- This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
