Coordinator, Visual Creative

Universal Music•Santa Monica, CA

4d•$39,150 - $68,935

About The Position

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world. How we LEAD: Interscope Geffen A&M Records (“IGA”) is home to some of the biggest artists in the world including U2, Eminem, Kendrick Lamar, J Cole, Lady Gaga, and many more. As a leader in the music industry, we are always looking for talented and driven individuals to join our family. How you’ll CREATE: Managing video / photo / art process - trafficking and obtaining approvals internally + externally. Maintaining + distributing approved creative assets internally to respective departments, and externally to mgmt. and joint venture label partners. Helping to source new creative talent – directors, photographers, production companies, reps, designers, stylists, hair, makeup while maintaining a robust internal talent database. Oversee execution of time sensitive production invoices/payments to 3rd party vendors, artist/mgmt. teams, and joint venture label partners. Archiving final approved delivered assets + corresponding hard drives / files / elements. Adapt all contracts within the department for art / photo / music video / misc content. Maintain appointment schedule; planning, updates, and notifications as necessary. Hit tight deadlines with a can-do attitude. Oversee general bts/b-roll/misc content shoot needs within in the department to free up senior team members. Turn around projects on a tight deadline. Maintain project trackers across artist roster – input contract, invoice, asset and general updates. Assist with administrative and day to day basic duties including coordinating travel, scheduling meetings, maintaining calendars etc.

Requirements

General Adobe expertise
Proficient with organizing budgets in Microsoft Excel
Strong computer skills required: MS Office Suite
Exceptional eye for details
Amazing communication and interpersonal skills
Ability to build positive relationships with others and take direction when need be
Excellent organizational & communication skills both oral and written
Multi-tasking and follow-up
Must be a self-starter with the ability to prioritize, organize and establish administrative procedures and work under pressure
Ability to handle confidential information and interact with high-level executives
Able to problem solve and come up with solutions quickly and calmly
Proficient in Photoshop, Illustrator, InDesign, Adobe Acrobat, and Microsoft Office; and familiarity with Lightroom and Capture One
Bachelor’s degree in related field

Nice To Haves

being connected within the creative industry (photographers, glam, graphic designers, re-touch artist)
Interest in creative field is helpful, but not required
Interest in photography, graphic design, fashion, music, pop culture a plus

Responsibilities

Managing video / photo / art process - trafficking and obtaining approvals internally + externally.
Maintaining + distributing approved creative assets internally to respective departments, and externally to mgmt. and joint venture label partners.
Helping to source new creative talent – directors, photographers, production companies, reps, designers, stylists, hair, makeup while maintaining a robust internal talent database.
Oversee execution of time sensitive production invoices/payments to 3rd party vendors, artist/mgmt. teams, and joint venture label partners.
Archiving final approved delivered assets + corresponding hard drives / files / elements.
Adapt all contracts within the department for art / photo / music video / misc content.
Maintain appointment schedule; planning, updates, and notifications as necessary.
Hit tight deadlines with a can-do attitude.
Oversee general bts/b-roll/misc content shoot needs within in the department to free up senior team members.
Turn around projects on a tight deadline.
Maintain project trackers across artist roster – input contract, invoice, asset and general updates.
Assist with administrative and day to day basic duties including coordinating travel, scheduling meetings, maintaining calendars etc.

Benefits

Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit
Comprehensive medical, dental, vision, and FSA options, as well as:
100% coverage for out-patient mental health services
Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
A lifetime fertility support allowance of $30,000 to plan participants
Student Loan Repayment Assistance and Tuition Reimbursement
100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation
Variety of ways to prioritize much-needed time away from work including:
Flexible Paid Time Off (PTO) for exempt employees
3-weeks PTO for non-exempt employees
2-weeks paid Winter Break
10 Company Holidays (including Juneteenth and Wellbeing Day)
Summer Fridays (between Memorial Day and Labor Day)
Generous paid parental leave for every type of parent