Coordinator, TRIO Upward Bound

Western Kentucky University•Bowling Green, KY

59d

About The Position

Upward Bound at WKU is a TRIO program funded by the U.S. Department of Education. The program provides motivational, educational, and enrichment opportunities to potential first-generation and low-income high school students from Allen, Butler, Edmonson, Hart, and Logan counties (including Russellville Independent School District). The mission of Upward Bound is to prepare students for success in postsecondary education. The Academic Coordinator, Budget Manager plays a key role in supporting this mission by coordinating academic and enrichment programming, managing office operations, maintaining fiscal compliance, and ensuring smooth day-to-day program operations. This is a grant funded position. Continuation is dependent upon funding/need.

Requirements

Bachelors Degree
At least one year related administrative experience
Possess a valid driver's license with a good driving record
Availability to work some evenings and weekends
Ability to lift 30lbs

Responsibilities

Provide academic guidance, mentorship, and advisement to first-generation and low-income participants.
Conduct workshops and one-on-one sessions on study skills, goal setting, test preparation, college admissions, financial aid, and career planning.
Collaborate with school personnel and parents/guardians to monitor student progress and promote academic success.
Coordinate academic, cultural, and recreational programming, including school visits, ten Saturday Sessions, and a six-week residential summer program.
Serve as a positive role model and mentor to participants.
Lead recruitment and outreach efforts through information sessions, school visits, and community engagement.
Collect and analyze participant data for program evaluation and federal reporting (Annual Performance Report ? APR).
Ensure compliance with TRIO regulations, university policies, and grant requirements.
Assist with staff training, community partnerships, and professional development activities.
Oversee daily office operations, including communication, filing, record keeping, and correspondence.
Create and maintain participant and personnel files; process staff time and effort reports.
Collaborate with staff to plan and organize events by purchasing food and supplies, arranging transportation, coordinating logistics, and documenting activities.
Partner with university departments for summer conferencing and housing coordination.
Assist the director in preparing and managing program budgets and expenditures.
Monitor fiscal transactions to ensure compliance with institutional and federal guidelines.
Track program expenses, process purchases, and maintain accurate financial and audit documentation.
Support completion of annual reports and other compliance documentation.
Attend professional trainings and conferences to enhance program quality and operational efficiency.