Coordinator Title Services

Hilton Grand Vacations•Las Vegas, NV

3d•Hybrid

About The Position

WORK FOR A WINNING TEAM THAT NOW OFFERS BENEFITS FROM DAY ONE At Hilton Grand Vacations, you will become a part of a culture that encourages and motivates you toward achieving your goals. Here’s why you will love it here: Recognition Programs and Rewards Excellent health care options, including medical, dental, and vision A people-first culture Go Hilton: Travel Discounts Program Hilton hotel rates worldwide. Perks at work: Employee Pricing platform Employee Assistance Program that supports your physical and mental well-being. Paid Vacation Time and Paid Sick Days 401(k) program with company match Tuition reimbursement programs Numerous learning and advancement opportunities And more! What Will I be Doing? The Coordinator Title Services requires the ability to work within established policies and procedures to accurately open, process close and/or cancel escrow transactions within company guidelines. The escrow closing process involves quality assurance of master files: assembling documents, reviewing and verifying contract documents for completeness and accuracy; creation, update, and final closing spreadsheets; transmission of contract documents to appropriate department once escrow has closed; correspondence with internal and external clients. Responsibilities Verify Accuracy of contract documents, including finance and title documents. Ensure document files are in compliance with underwriting guidelines and title requirements. Audit documents for compliance to standards for recording of documents in public records. File and maintain organized and systematic support documentation and filing for title related functions. Effectively track flow of all title documents, including mortgages, deeds, satisfaction and re-conveyance. Ensure financial documents are complete and accurately filed and ready for funding. Coordinate corrections, adjustments and modifications to contract documentation as necessary. Assist with review, audit and mail out of title policies for all developer and Fee for service sales. Communicate with Title Companies as needed to record sales. Conduct title searches via the internet and title software. Records all contracts in a timely manner. Assist internal and external customers as needed to process contracts. Escrow related functions as needed in order to comply with regulatory requirements and as needed by Lead, Supervisor, Manager or other internal customer. Track all problem recordings and attempt to resolve in a timely manner. Assist in the training of team members when needed. Cross train with resale title and auditing teams to provide support upon direction from leadership. Participate on special assigned projects. Act as back-up for other departmental functions. Be able to consistently work under pressure and meet aggressive timelines. Provide high production totals while maintaining a low error percent margin. Must be a committed and dependable team player. Carry out any reasonable request by management of which the employee is capable of performing. Embodies the Hilton Grand Vacations Values of Hospitality, Integrity, Leadership, Teamwork, Ownership, Now. Completes all required Company training/compliance courses as assigned. Adheres to Company standards and maintains compliance with all policies and procedures. Performs other related duties as assigned. Flexible to work weekends and holiday's. Hybrid Position Qualifications To fulfill this role successfully, you must possess the following minimum qualifications and experience: Must possess excellent organizational skills. Must have good written, verbal & communication skills. Ability to multi-task and work well under pressure. Enthusiastic team player attitude. Must have MS Excel experience with creating and maintaining spreadsheets It would be advantageous in this position for you to demonstrate the following capabilities and distinctions: Previous timeshare experience a plus Knowledge of the documents required for a timeshare closing. Access Database experience a plus When you join Hilton Grand Vacations, you join a group of Team Members dedicated to helping Owners and Guests around the world make every vacation they take a memorable one. Hilton Grand Vacations is a leading vacation ownership company bringing our Guests vacation dreams to life. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Requirements

Must possess excellent organizational skills.
Must have good written, verbal & communication skills.
Ability to multi-task and work well under pressure.
Enthusiastic team player attitude.
Must have MS Excel experience with creating and maintaining spreadsheets

Nice To Haves

Previous timeshare experience a plus
Knowledge of the documents required for a timeshare closing.
Access Database experience a plus

Responsibilities

Verify Accuracy of contract documents, including finance and title documents.
Ensure document files are in compliance with underwriting guidelines and title requirements.
Audit documents for compliance to standards for recording of documents in public records.
File and maintain organized and systematic support documentation and filing for title related functions.
Effectively track flow of all title documents, including mortgages, deeds, satisfaction and re-conveyance.
Ensure financial documents are complete and accurately filed and ready for funding.
Coordinate corrections, adjustments and modifications to contract documentation as necessary.
Assist with review, audit and mail out of title policies for all developer and Fee for service sales.
Communicate with Title Companies as needed to record sales.
Conduct title searches via the internet and title software.
Records all contracts in a timely manner.
Assist internal and external customers as needed to process contracts.
Escrow related functions as needed in order to comply with regulatory requirements and as needed by Lead, Supervisor, Manager or other internal customer.
Track all problem recordings and attempt to resolve in a timely manner.
Assist in the training of team members when needed.
Cross train with resale title and auditing teams to provide support upon direction from leadership.
Participate on special assigned projects.
Act as back-up for other departmental functions.
Be able to consistently work under pressure and meet aggressive timelines.
Provide high production totals while maintaining a low error percent margin.
Must be a committed and dependable team player.
Carry out any reasonable request by management of which the employee is capable of performing.
Embodies the Hilton Grand Vacations Values of Hospitality, Integrity, Leadership, Teamwork, Ownership, Now.
Completes all required Company training/compliance courses as assigned.
Adheres to Company standards and maintains compliance with all policies and procedures.
Performs other related duties as assigned.